Payroll Specialist

SALARY

$65,570.66

POSITION SUMMARY

Under general supervision, provides administrative support in the processing and review of payroll processes. Reviews various payroll data for accuracy prior to payroll processing and resolves payroll issues. Processes time capture data submitted by the field and assists department with software and application testing.

PRIMARY RESPONSIBILITIES

• Prepares and enter payroll information for processing in payroll system.

• Reviews and audits automated time collection reports submitted by field locations.

• Prepares data files to be loaded into Oracle for processing.

• Ensures accuracy and compliance with Authority rules and guidelines.

• Processes time capture data submitted by the field.

• Reviews/audits automated time collection reports submitted by field, prior to processing, to ensure accurate data files will be loaded into Payroll Management Systems (MS).

• 2Maintains Oracle's union employee master job qualification data for wage progression. Analyzes wage progression results for accuracy.

• Develops and tests solutions for wage progression problems in Payroll MS support instances.

• Migrates resolution from support instance to production.

• Researches and resolves miscellaneous time and deduction requests from CTA business units, such as labor disputes, back-pay calculations, etc.

• Distributes confidential payroll reports to various CTA business units.

• Collects, verifies and processes union employee job qualifications with information obtained from various training centers to ensure compliance.

• Troubleshoots and tests various payroll issues.

• Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

None

CHALLENGES

• Ensuring accurate data is loaded into Oracle for processing.

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor's degree in Accounting, Finance, Business, or a related field, plus one (1) year of payroll experience, or an equivalent combination of education and experience relating to this position.

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred.

• Experience with latest HR/Payroll MS versions (11i and higher) preferred.

PHYSICAL REQUIREMENTS

• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.

• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of standard payroll processes and applicable local, federal, and bargaining union contract terms related to payroll and taxation.

• Working knowledge of the practices and principles in Payroll, controls, and balancing of Payroll.

• Working knowledge of basic arithmetic, including decimals, fractions and percentages.

• Working knowledge of federal, state, and local laws and regulations on employee compensation and benefit programs.

• Intermediate computer skills with standard and payroll specific software, i.e. Microsoft Work, Oracle.

• Strong customer service skills.

• Intermediate Microsoft Office skills.

• Good organizational skills and attention to detail.

• Good verbal and written communication skills.

• Ability to analyze, interpret, report, and effectively presents research findings.

• Ability to reason logically, draw valid conclusions, and develop effective solutions to system and programming problems.

• Ability to understand and interpret the employee benefit and payroll system policies, ordinances, and contracts.

• Ability to maintain confidentiality and integrity of the Human Resources department.

• Ability to establish and maintain effective working relationships.

• Ability to manipulate and organize computer-based data and prepare reports.

• Ability to process large volumes of data and information both timely and accurately. Attention to detail.

WORKING CONDITIONS

• General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Standard office equipment.

• Personal computer and related software (Microsoft Word, Power Point, Excel).