Payroll Specialist

Job Details

Job Location: Kentucky Campus

• Wilmore, KY

Position Type: Staff

• Full Time

Salary Range: Undisclosed

Job Shift: 40 Hours

Description

Position Title: Payroll Specialist

Department: Employee Services

Reports To: Director of Employee Services

FLSA Classification: Non-Exempt

Hours: 40 per week

Rate of Pay: $20 per hour

Position Summary:

The Payroll Specialist provides several supportive functions to the Human Resources department and is responsible for being proficient in the Seminary's payroll system. The Specialist processes payroll and payroll corrections, initiates and completes onboarding for all employees, addresses payroll inquiries and assists in troubleshooting, maintains accurate payroll records, reviews timecards, assists with audits, and other duties as assigned.

Essential Functions:

Employee Payroll

• Onboard new employees by entering pay, accrual, benefit, etc. information into Paycom.

• Processes biweekly and monthly payrolls including retroactive payments, bonuses, and any additional compensation

• Timecard review and error correction

• Produces and maintains accurate and timely payroll records and makes required payroll adjustments

• Provides employment verification information

• Addresses issues and inquiries regarding payroll from employees and supervisors

• Obtains new term compensation sheets and payroll changes from each school department

• Maintains quarterly HSA spreadsheets and processes Seminary contributions

• Reviews and approves health benefits for payroll

Other Responsibilities:

• Processes first reports of injury forms and manages claims/returns to work/etc.

• Maintains a legal, efficient and accurate record keeping for personnel files, I-9 files, employee health files, etc. which complies with Federal, State and Institutional guidelines

• Maintains the accuracy of Asbury Seminary's organizational chart along with holiday and pay schedules

• Assists with employee benefit open enrollment process and annual retirement audit

• Prepares and provides employee and payroll related data reports upon request

• Prepares reports in response to institutional accreditation requests and various personnel/salary surveys (TATS, IPEDS)

• Prepares annual TIAA-CREF disclosures data

• Prepares W-2s and 1095-Cs

• Assists the HR Director with processes upon request

• Track part time employees to ensure ACA compliance

• Initiates Tuition Remission Process

• Performs special projects as assigned

Financial Responsibility/Authority

• Completes departmental requests for payments as needed

• Makes petty cash purchases as needed

Direct Supervision & Project/Team Leadership or Training:

N/A

Tools & Equipment:

Computer, photocopier, fax machine, scanner, Microsoft Word, Excel, PowerPoint, Visio, Paycom, Docusign

Education/Certification/Training/Experience

• A minimum of three years of related office experience, human resource/payroll experience preferred

• Skilled in use of Microsoft Word and Excel.

• Strong organizational and communication skills

• Comfortable navigating data entry and record keeping

• Must have the ability to organize and prioritize work and problem solve

• Must be able to maintain confidentiality, due to highly sensitive nature of personnel and financial records

Qualifications