Payroll & Settlement Specialist

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Description

Looking for a person to join our HR Team! Someone who likes challenges, working in a fast paced environment, has an eye for detail and is very accurate. This position is responsible for the payroll for 5 different companies and must adhere to all of the Federal/State rules and regulations. There is seldom a dull moment.

POSITION SUMMARY:

Process and pull trips through operating system; prepare settlement checks for Independent Contractors (IC's); compute gross wage for Company Drivers to be sent to HRIS system; also, compute Non-driver Employees' time worked, compensation and applicable bonuses, as well as compute and post wages and deductions, reporting gross wages to HRIS system.

Essential Functions Statement(s)

• Process, review and audit daily fuel import.

• Pull and release loads daily; run on hold reports to issue trips release for settlements/payment process.

• Clear out electronic file cabinet to process reimbursements for all Drivers.

• Process Shop invoices and update escrow accounts for IC's.

• Add and maintain pay data for Company Drivers.

• Add and maintain pay data for new and current IC's, including weekly standing deductions.

• Run audits and pivot tables to check for accuracy of settlements.

• Enter benefits, supplies, advance and other miscellaneous deductions provided by other departments into operating and HRIS systems.

• Review and make corrections and/or updates to data in the time keeping system for Non-driver Employees.

• Communicate with supervisors for missed punches, vacation/PTO.

• Submit preprocessing report to check accuracy of pay, benefits, and wage changes before final process.

• Process, audit and issue employee payroll: Company Drivers - weekly, Non-drivers - bi-weekly.

• Process, audit and issue IC settlements weekly.

• Perform data entry as needed.

• Assist Company Drivers and Non-driver Employees with payroll questions.

• Maintain Driver and Non-driver positions, personal information and compensation data within the HRIS system.

• Keep informed and educate the Human Resources (HR) Team about changes in tax and deduction laws that apply to the payroll process.

• Cross train with all positions of the HR Team; backup as needed.

• Comply with creditors, child support enforcement, and government levies in the required time allowance and enter into HRIS system accordingly.

• Save necessary reports and audits on shared drive for backup and support in monthly/yearly folders.

• Perform other duties as required and assigned.

• Consistently report to work as required and complete normal work hours.

• Comply with company policies and procedures.

Requirements

POSITION QUALIFICATIONS:

Competency Statement(s)

• Accuracy

• Ability to perform work accurately and thoroughly.

• Adaptability

• Ability to adapt to change in the workplace.

• Communication

• Ability to inform orally and in writing, with clarity and good effect; judgment about what information is important and what is not, and what should be communicated, how, to whom and when.

• Confidentiality

• Maintains confidentiality of information at all times. Information only shared with "need to know" positions within the company.

• Cooperation

• An act or instance of working or acting together for a common purpose or benefit; joint action.

• Dependability

• Capable of being depended on; worthy of trust; reliable.

• Honesty/Integrity

• Ability to be truthful and be seen as credible in the workplace.

• Job Knowledge

• The familiarity gained by sight, experience, or training.

• Judgment

• The ability to formulate a sound decision using the available information.

• Organized

• Possessing the trait of being organized or following a systematic method of performing a task.

SKILLS & ABILITIES:

Education: High School Graduate or General Education Degree (GED); Associates Degree preferred, but not required

Experience: A minimum of three years payroll experience or a related field

Computer Skills: Proficient with Microsoft Word, Excel and Outlook.