Payroll Manager

Title: Payroll Manager

Department: Total Rewards

Reports To: Director, Process Improvements & Total Rewards

Location: New York, New York

FLSA: Full-Time, Exempt

COMPANY SUMMARY

Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of modernized, amenitized, and well-located office, retail, and multifamily assets. The Company is the recognized leader in energy efficiency and indoor environmental quality. ESRT's flagship Empire State Building - the "World's Most Famous Building" - includes its Observatory, the #1 attraction in the U.S. in Tripadvisor's Travelers' Choice Awards: Best of the Best for two consecutive years. As of December 31, 2023, ESRT's portfolio is comprised of approximately 8.6 million rentable square feet of office space, 0.7 million rentable square feet of retail space and 727 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X and LinkedIn.

The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified as a Great Place to Work by the global authority, Great Place to Work, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.

POSITION SUMMARY

The Payroll Manager ensures precise and timely processing of weekly payroll cycles. With the knowledge of union contracts, specific responsibilities include overseeing union benefit and dues payments. The Payroll Manager should possess an understanding of payroll accounting. Collaborating with various functions, this position closely partners with Human Resources and Accounting departments along with managing the Payroll & Benefits Administrator to ensure seamless day-to-day operations.

RESPONSIBILITIES

• Payroll

• Manage the company's payroll operations, including time and attendance, responding to payroll-related questions, and ensuring timely and accurate processing of payroll for all employees

• Assist in internal and external audits and examinations, compliance, and tax audits

• Coordinate with the Human Resources department to ensure accurate and timely processing of new hires, terminations, and other employee changes

• Maintain accurate and current employee payroll records including tax withholding forms, payroll deductions, changes in employee status, and other payroll information

• Manage, coach, and develop the Payroll & Benefits Administrator and assume responsibility for success

• Lead the development and implementation of payroll related policies

• Streamline payroll processes and workflows when possible

• Leverage the use of Alteryx for process improvement and efficiency

• Manage sensitive and confidential matters like organizational changes, planning, and protecting the security of information, data, and files

• Support the Director, Process Improvements & Total Rewards with challenging assignments and process enhancements

• Be a brand ambassador and a culture carrier for ESRT

• Union

• Maintain accurate and current employee payroll records

• Maintain the 32BJ Employer Self-Service System and make sure records reconcile with ESRT records

• Pay monthly union benefits and dues

• Manage all agency audits for payroll, and benefits as required to reconcile union payments

• Develop a close working partnership with the unions and Business units on all union payroll matters

• Accounting

• Assist with the monthly financial close by preparing account reconciliations, submitting journal entries, and working cross functionally with other internal stakeholders to obtain relevant information

• Act as the subject matter expert for all payroll-related accounting matters

• Assist in various ad-hoc projects as needed

WHAT SUCCESS LOOKS LIKE

• Be able to manage the timely and accurate processing of payroll each week and ensure accurate processing of union benefits and dues payments

• Actively seek opportunities for process improvement, cost reduction, and compliance enhancement to stay up to date with laws and regulations.

• Establish long term strategies and goals to support business needs and enhance efficiency.

• Foster interdepartmental collaboration at all levels in the organization to achieve key business and cultural priorities

• Establish channels for feedback from employees and stakeholders to improve experience

REQUIRED SKILLS/ABILITIES

• Customer-service oriented with the ability to answer employee questions and concerns effectively and with urgency

• Ability to maintain confidentiality and exercise extreme discretion

• Strong sense of urgency, initiative, and problem-solving skills; ability to work independently with minimal direction

• Experience with ADP, MyADP and ADP SmartCompliance

• Experience with union employer self-service systems

• Ability to implement, execute, and communicate SOPs and best practices to enhance payroll processes

• Organizational awareness - maneuvering comfortably through complex policy, process, and people-related organizational dynamics

• Strong written and verbal communication skills

• Working understanding of payroll principles, practices, and procedures

• Proficient with Microsoft Office Suite and related software

• Proficient with Alteryx

EDUCATION & EXPERIENCE

• Bachelor's degree or master's degree in related field and/or equivalent experience

• At least 3 years of experience in payroll with 2+ years accounting preferred

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to lift up to 15 pounds at times

WHAT YOU CAN EXPECT

At ESRT, like our tenants, our employees come from everywhere. We foster a richly diverse work environment that captures top talent and cultivates the best ideas. By focusing on inclusion and celebrating our differences, we create even greater value - in business practices, relationships, and employee engagement. As an Equal Opportunity Employer, we are committed to maintaining a diverse, inclusive and equitable work environment where our employees can thrive. In addition, ESRT employees embody our Company Culture & Success Factors -

• Adaptable - you are a self-starter who's able to quickly digest and execute new processes to work both collaboratively and independently

• Dynamic - you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT

• Dependable - you take a strong sense of ownership and accountability over your work

• Passionate - you keep up with industry trends and are excited about the potential to propel the industry forward with a "roll-up-your-sleeves" attitude

• Curious - you consistently look for new ways to work smarter, not just harder

• Ethical - you treat others with respect, and embrace and contribute to a culture of diversity and inclusion

• Positive - you possess a service-oriented attitude with excellent follow through

The salary range for this position is $110,000 to $125,000. Salary is based on several factors including but not limited to education, work experience, job location, size of property where applicable, and/or certifications. In addition to your base salary, ESRT provides discretionary annual bonuses. ESRT offer comprehensive, competitive benefits & well-being programs including:

BENEFITS

• Competitive base salary and bonus

• Health/Dental/Vision insurance

• Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance

• Voluntary Enhanced LTD Program

• Voluntary Hospital, Accident, and Cancer Programs

• 401(k) with 100% match up to 5%

• Paid parental leave

• Pre-tax transit accounts

• Employee Assistance Program for emotional, financial, and legal support

WELL-BEING

• Generous paid time off

• Flex remote work time

• Flex Summer Fridays

• Employee engagement programs

• Volunteer time off

• Continuing education

• Complimentary Empire State Building Observatory access

• Complimentary gym membership and other wellness benefits

• Employee Discount Programs

ESRT is an affirmative action and equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Accommodations are available for applicants with disabilities.