Payroll Manager

Payroll Manager

Salary: $71,243.00 - $110,659.00 Annually

Job Type:

Job Number: 20240307

Closing: 4/21/2024 11:59 PM Pacific

Location: Merced College, CA

Department:

Management Range 14Additional compensation for doctorate

Interviews tentatively scheduled for May 9, 2024

Merced College is a midsized community college located in California's Central Valley. Incorporated in 1889, Merced offers historical sites, affordable housing, and access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded growing community of 90,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county. The college is currently in a time of exciting innovation.

The Payroll Manager is responsible for overseeing and administering payroll programs, building and documenting best-in-class payroll processes in a dynamic educational environment while supporting the mission of Merced College. This role sits at the intersection of people and processes. Are you a knowledgeable payroll systems professional who is a critical and strategic thinker and loves to use your analytical skills and attention to detail to provide innovative, approachable and impactful payroll processes? Please consider joining our stellar Business & Fiscal Services team and apply today!

Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision

Enriching our community through educational experiences and support services:

• Degree/Certificate Programs

• Transfer

• Career Technical Education

• Workforce Training

• Lifelong Learning

• Basic Skills

• Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

General Description:

Perform complex accounting work involved in the maintenance of payroll records and supervise the payroll department.

Examples of Duties

Essential Functions:

• Plan, coordinate and recommend payroll procedures, processes, and disbursements under the direction of the Director

• Plan, prioritize, supervise, and evaluate the work of the payroll staff; provide training and developmental support as needed

• Maintain records and update employee wage garnishments, levies, and assignments

• Reconcile and prepare reports to STRS and PERS

• Supervise the preparation, maintenance, and processing of the District payroll

• Reconcile and make direct deposits in payroll accounts

• Communicate with a variety of offices on campus and outside agencies

• Provide technical direction to support staff conducting various payroll activities; investigate and resolve complex or unusual payroll problems, which may require specialized research or analysis

• Make deposits for taxes and retirement in a timely manner

• Reconcile and report payroll taxes to the proper agencies

• Process and balance W-2 information

• Maximize technology functionality to ensure the payroll system is fully optimized

• Recommend payroll system enhancements to comply with laws, regulations, tax requirements, reporting procedures, accounting policies, union agreements, and organizational needs

• Develop, recommend and revise payroll policies and procedures

• Review and analyze proposed legislation affecting payroll issues

• Assist with testing and implementing new software programs or upgrades

• Prepare, audit and submit forms related to the Affordable Healthcare Act

• Attend and participate in various meetings and serves on committees and acts as a liaison to District staff and outside agencies on payroll related issues

• Monitor and audit the accuracy and integrity of all payrolls, benefit health cost premiums, mandated benefit costs and balances payroll transactions to the general ledger

• Oversee billing and invoicing processes for health, dental, and other employee benefits

• Other related duties as assigned

Knowledge of:

• Regulations, policies, and standards governing payroll and benefit processes

• Methods, practices, and terminology used in payroll and financial record keeping

• Federal, state, and local reporting requirements relating to payroll processes including FLSA, California Education Code, STRS, PERS, and other programs and laws related to payroll records and benefit programs

• Best practices in customer service/care

Ability to:

• Effectively manage and oversee a complex payroll process

• Type and operate calculating machines and computers

• Make arithmetic computations rapidly and accurately

• Follow oral and written directions

• Give explicit, understandable directions to others and to work cooperatively with others

• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

Required:

• Associate's degree from an acceptable accredited institution in business, accounting, or closely related field AND
• Two (2) years of increasingly responsible payroll experience AND
• Two (2) years of supervisory experience AND
• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

License or Certificate:

• Valid California driver license or ability to obtain within ninety (90) days of hire date

Desired:

• Bachelor's degree from an acceptable accredited institution in business, accounting, or a closely related field AND
• Three (3) years of supervisory experience in payroll or a closely related field

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends

Physical Ability to:

• Hear and understand speech at normal levels

• Communicate so others will be able to clearly understand normal conversation

• Read printed matter and computer screens

• Stand or sit for prolonged periods of time

• Bend, twist, stoop, kneel, crawl, push, and pull

• Reach in all directions

• Work at a desk, conference table or in meetings of various configurations

• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/promotionaljobs.

Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)

• Resume

• List of three professional references (no reference letters permitted)

• Legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired.

• Diversity Statement: The Merced College District has a diverse staff and student population. As such, applicants must demonstrate sensitivity to the needs of a diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community at large. Please describe how your professional experience would contribute to a culture of diversity, equity, and inclusion. Please do not include any personally identifying information. Limit your response to one (1) page.

If Applicable:

• Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing https://www.ctc.ca.gov/credentials/transcripts

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled on site.

Employee Benefits:

Employee Benefits: Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit ourhttps://www.mccd.edu/offices/hr/benefits/index.html for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://apptrkr.com/5122988

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Requirements / Qualifications

Requirements / Qualifications