Payroll & Equity Compensation Manager

Payroll & Equity Compensation Manager

Work Location

Corporate Headquarters (Brisbane, CA) - Hybrid

Position Summary

Annexon Biosciences is seeking a Payroll & Equity Accounting Manager who will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company's equity compensation process, including option grants, restricted stock units and the employee stock purchase plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in the biotechnology industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and auditors. The ideal candidate will possess a combination of technical expertise, attention to detail, and collaborative spirit to succeed in this dynamic role.

Responsibilities

• Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and off-cycle payrolls for employees located in multi-state locations

• Review and process transactions including benefit changes, special compensation, other adjustments

• Coordinate with HR to process new hires, terminations, leave of absence, and other payroll-related changes

• Address employee inquiries and resolve payroll and equity related issues in a timely and professional manner

• Ensure compliance with internal controls, federal/state/local requirements, deadlines

• Manage regulatory filings, notices, audits, and other communications from federal and state agencies

• Work with payroll vendor on system administration, maintenance, reporting needs.

• Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training

• Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits

• Ad hoc projects including compensation research for annual compensation process and employee changes, board reports

• Manage all aspects of equity compensation programs, including stock option grants, restricted stock units (RSUs), and employee stock purchase plans (ESPPs)

• Process equity transactions, exercises, cancellations, and releases accurately and in a timely manner

• Track and report equity-related income, tax withholdings, and employee stock ownership

• Execute trading blackout periods and enforcement of insider trading policy restrictions

• Manage open enrollment process and purchases for ESPP including monitoring limits

• Liaise with external vendors, transfer agents, and brokerage firms to facilitate equity transactions and resolve issues

• Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits

• Identify opportunities to streamline payroll and equity compensation processes, improve efficiency, and enhance controls

• Develop and document standard operating procedures (SOPs) for payroll and equity administration tasks

Key Qualifications

• Bachelor's degree in accounting, finance, or related field

• 7+ years of experience in payroll administration and equity compensation management

• Experience working in a fast-paced environment, preferably within the biotechnology industry

• Strong understanding of payroll regulations and compliance requirements

• Proficiency in payroll software and equity compensation platforms

• Excellent analytical and problem-solving skills

• Ability to maintain confidentiality and handle sensitive information

• Ability to clearly communicate verbally and in writing

• Strong attention to detail and accuracy in work

• Certified Payroll Professional (CPP) or Certified Equity Professional (CEP) designation

• Experience with ADP WFN, Computershare, Certent, Fidelity and NetSuite preferred

• Excellent communication and interpersonal skills

• Ability to work effectively both independently and as part of a team

• Professional, responsive and customer-focused working relationships

• Advanced proficiency in Microsoft Excel for data analysis and reporting

• Working knowledge of US GAAP, SOX, and SEC reporting requirements

• Proven track record of process improvement and documentation

What Annexon offers

• Diversity, Equity, Inclusion, and Belonging are important to us. We believe that diversity, equity, inclusion and belonging are essential for the strength of our business and the vitality of the communities we serve. To learn more about our diversity commitment, culture and values, visit https://annexonbio.com/careers/

• A stimulating and rewarding workplace includes flexible work schedules, remote opportunities and the ability to achieve a work-life balance.

• We are located in Brisbane, CA, with shuttle service from BART, CalTrain and the Ferry.

• Annexon offers a competitive base salary and equity participation, employee stock purchase plan, as well as a comprehensive health benefit package that includes medical, dental, vision, 401(k), flexible spending plans, as well as other benefits.

Compensation

The anticipated starting salary range for the Payroll Equity Manager position is $140,760 - $156,400 per year. The starting salary range for the Senior Payroll Equity Manager position is $165,686 - $184,096 per year. The starting salary for this position will be determined based on the candidate's education, experience, transferable skills, licenses/certifications, location, and will be reviewed on a case-by-case basis to determine the final compensation. The starting salary does not include any other potential components of the total compensation package, including bonus, equity, employer provided benefits, and perks.

Company Summary

Annexon Biosciences is a clinical-stage biopharmaceutical company seeking to bring game-changing medicines to patients with classical complement-mediated diseases of the body, brain and eye. The classical complement cascade is a seminal pathway within the immune system that anchors and drives a host of autoimmune, neurodegenerative and ophthalmic diseases. Annexon is advancing a new class of complement medicines targeting the early classical cascade and all downstream pathway components that contribute to disease, while selectively preserving the beneficial immune functions of other complement pathways. Annexon is rigorously developing a pipeline of diversified product candidates across multiple mid- to late-stage clinical trials, with clinical data anticipated throughout 2023 and beyond.

EEO Employer - Annexon highly values Diversity, Equity, Inclusion and Belonging

Annexon Biosciences is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status. We are proud to promote a work environment where everyone, from any background, can do their best work.

Staffing Agencies

Annexon Biosciences does not accept unsolicited agency resumes and will not pay fees to any third-party agency or firm that doesn't have a signed agreement with Annexon Biosciences. Please do not send agency CVs/resumes through Annexon's website or Annexon Employees. Inquiries must be sent to talentacquisition@annexonbio.com with the Subject Heading: Staffing Agency Request.

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Annexon is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status.