Payroll Coordinator

Job Responsibilities

As a crucial part of our financial operations, the payroll coordinator plays a key role in maintaining the college's financial accuracy. This includes processing the monthly payroll according to required schedules, preparing and verifying payroll-related data (such as entering timesheet information, ensuring all payroll-related deductions and/or benefits are properly recorded, and printing checks), and promptly identifying and resolving any issues that may arise.

Effective communication and coordination are essential in our payroll operations. The payroll coordinator is responsible for liaising with banks and all employees when processing pre-notes and direct deposit information. This role also involves making necessary changes to master tax files and insurance rates, ensuring that all payroll processes run smoothly.

Prepares, computes, and processes all manual payroll checks as needed. Prepares a mid-month payroll advance for a portion of the college's employees.

Prepares all monthly, quarterly, and/or annual payroll reports. Submits retirement reports, insurance reports, 941's, W-2s, etc.

Prepares monthly payroll related voucher requests for benefits/deductions. This includes remittances for insurance, taxes, tax levies, and other miscellaneous deductions.

Makes all tax deposits as necessary. Reconciles invoices/remittance forms to payroll records.

Reviews payroll liability accounts monthly. Identifies any discrepancies between withholdings/expenses and amounts remitted.

Maintains all payroll records, including copies of all employee-authorized deductions. Verifies employee salaries and wage information as requested by various agencies.

Performs other accounting duties as requested, including but not limited to weekly printing of all AP checks, including Student Refund checks, assisting with folding, sealing, and preparing to mail student bills and refund checks, serving as backup for Accounts Receivable technicians, running daily reports and updates to General Ledger, serves as substitute for cashier at information desk as needed, and other duties as assigned.

Minimum and Additional Requirements

HS diploma and professional experience in a related area such as accounting, auditing, finance or commercial lending.

Preferred Qualifications

Bachelor's degree + 15 semester hrs in accounting-related courses + 2 years accounting experience; or an associate degree with accounting-related courses + 4 years accounting experience.

Additional Comments

Working knowledge of accounting principles and practices; ability to interpret and apply financial procedures and regulations; ability to collect and assemble information clearly and concisely; ability to perform arithmetic computations; ability to communicate with the public and co-workers. Skills would normally be acquired through a combination of education and related work experience.

This position will be supervised by the college's accounting office manager. However, this employee will be expected to perform the duties of this position with very limited supervision and/or assistance from the accounting office manager. Must be able to prioritize work to meet deadlines and exercise discretion in a highly sensitive and confidential area.

Application review will begin on July 08, 2024.