Payroll Coordinator - HCM (C)

How To Apply

Edmonds College is committed to diversity, equity, and inclusion. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity. Edmonds College is an equal-opportunity employer. Edmonds College invites all individuals to apply, and as an equal-opportunity employer, we encourage individuals from diverse backgrounds and groups to apply for this position.

Payroll Coordinator

• HCM

SALARY: $45,852 - $51,882

LOCATION: Lynnwood, Washington

DESCRIPTION:

The Payroll Coordinator independently coordinates and performs the payroll function, which includes developing methods and procedures, recommending policies, and establishing pay dates and schedules. Cross-functional support of compensation and HCM Core data at Edmonds College. Consults with and provides assistance to managers, staff, and faculty regarding payroll and compensation issues. This position utilizes the ctc

Link operating system (HCM and CS) and external technology tools for personnel data entry and processing. In addition, this position conveys information on complicated issues related to compensation & payroll, including federal and state laws, Higher Ed rules, and the Collective Bargaining Agreements (CBA) of the college.

Under general direction, oversee the total payroll function. Interpret and apply a variety of regulations and procedures in the payroll function. Develop methods and procedures and assist in evaluating and implementing policies. Ensure procedural compliance, accuracy, and deadlines are met. Coordinate the payroll function with the fiscal office, data processing personnel, and major department heads. Work with departments to resolve payroll-related problems.

Edmonds invites all individuals to apply, and as an equal-opportunity employer, we encourage individuals from diverse backgrounds and groups to apply for this position.

Responsibilities include, but are not limited to:

• Coordinate payroll policies and procedures with the fiscal office, data processing personnel, and major department heads.

• Interpret payroll, accounting, and other payroll-related policies and procedures; work with departmental personnel to resolve discrepancies as required; suggest and assist in implementing new payroll policies and procedures.

• Issue instructions on payroll procedures, coordinate payroll processing and record keeping for all departments and conduct payroll processing training for campus staff.

• Triage and respond to payroll questions within an initial response within 24 hours.

• Reconcile insurance billings, retirement reports, W-2 end-of-year reports, and other reports as required.

• Under general supervision, the employee applies specialized knowledge and uses independent judgment to resolve technical problems. The employee interprets and applies rules, policies, regulations, and procedures to resolve HCM issues within established guidelines.

• Support benefits processes as needed

• Other duties as assigned

This is a classified position reporting to the Payroll Manager.

For information on applying, please see Application Procedures and Required Documents, below. Applications received by April 15, 2024 will receive priority consideration. Position is open until filled.

REQUIRED QUALIFICATIONS:

• High school graduation OR equivalent education and experience sufficient to successfully perform essential job functions in a field relevant to the duties of the position

• Attention to detail

• Data entry and management

• Experience in OR related to payroll. Transferable experience may be considered.

(See Conditions of Employment section for additional requirements.)

DESIRED QUALIFICATIONS:

• Four years of fiscal or payroll experience, including at least two years as a Payroll Technician or equivalent; nine quarter hours or six semester hours of college-level coursework in accounting may substitute for six months of required experience OR equivalent education/experience.

• Knowledge or experience in human resources.

PHYSICAL WORK ENVIRONMENT:

Work is typically performed in an office setting and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk, and generally move around the office to consult with others, work within a busy environment, and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30 lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and will include communication with people for whom English is not their first language. This also includes the ability to produce clearly written documents. Those who are multilingual are strongly encouraged to apply.

WORK SCHEDULE:

Monday

• Friday 8 am

• 5 pm.

COMPENSATION:

Salary range 41. Beginning salary is $45,852 - $51,888 annually, with progressive increases to $53,100, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options, and more. The vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 2 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).

CONDITIONS OF EMPLOYMENT:

• You must document your citizenship or employment authorization within three days of hire.

• Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• All new positions are contingent upon funding.

• At this time, Edmonds College does not sponsor H1-B Visas.

• Complete, sign, and submit Declaration Regarding Sexual Misconduct

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:

All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete:

• Cover letter that addresses the required qualifications.

• Current resume.

• Names and contact information for three references.

• For veterans' preference, please scan and attach your DD214, Member-4 Form.

Important, if this posting is on an external website other than www.edmonds.edu/hr or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system.

ABOUT THE COLLEGE:

Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu.

EEO/AFFIRMATIVE ACTION STATEMENT:

The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, call our Title IX Compliance Officer 425.640.1024.

JEANNE CLERY STATEMENT:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College's commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College's Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/student-services/campus-safety-and-emergency-preparedness/clery-act/default.html.

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