Payroll Coordinator (Fiscal Specialist 2)

University Of Washington Seattle , WA 98113

Posted 2 months ago

As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click here for updates

"Onsite work" in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.

UW Continuum College (UWC) expands the reach of the University of Washington with programs like UW Professional & Continuing Education, International & English Language Programs, Summer Youth and the Osher Lifelong Learning Institute at the UW that meet the needs of various learners at all phases of their lives. We're focused on removing obstacles to relevant educational opportunities by addressing geographic, financial, length of commitment and time constraints, increasing access to knowledge for more people.

As a diverse community that values inclusivity and collaboration, we foster a respectful, supportive workplace where innovation comes to life. By looking ahead and experimenting with new approaches, we're creating new educational opportunities to help people thrive in a world of change.

Reporting to the Payroll Supervisor, the Payroll Coordinator provides direct complex payroll support for approximately 800 part-time instructors, instructional assistants, guest speakers, and other persons paid regarding our Academic Programs. Our payroll team works with a diverse population of current University of Washington faculty, staff and students, and members of the broader community. As a result, the Payroll Coordinator has the opportunity to work with employees and colleagues from across the University and the Pacific Northwest region.

The Payroll Coordinator is required to ensure data entries are accurate, perform data analysis, and find and research discrepancies, all while adhering to: City, State and Federal Law; University policy and procedure; and corresponding deadlines.

This position requires the extensive use of Excel, Workday and the UWC instructor/student information database (EOS). This individual will provide back-up payroll support for approximately 200 UWC2 staff on an as needed basis. The Payroll Coordinator must have the ability to process and track multi-step complex payroll processes; work well under time-sensitive deadlines; and have the ability to easily switch between tasks. UWC staff are made up of a diverse population of individuals. Through our focus on customer service, the Payroll team champions diversity and respect for all, as well as a never-ending pursuit of excellence, integrity, trust and openness.

RESPONSIBILITIES

Payroll

Utilize multiple security roles in Workday (UW's Payroll and HR system) including: HCM Initiate 2; Time and Absence initiate; and I-9 Coordinator; in order to ensure accurate and timely semi-monthly payroll processing.

Collaborate with extension lecturers, faculty, staff in UWC and campus departments, and the Integrated Service Center (ISC) when payroll issues arise.

Follow complex policies and procedures to enter, track, and verify the accuracy of multi-step payroll processes in Workday and EOS.

Run reports daily for new, updated, and cancelled contracts; update internal database EOS and process necessary changes in Workday.

Utilize Excel to determine complex pay calculations for a wide range of employment classifications and programs.

Utilize knowledge of University policy in regard to compensation and human resources transactions for professional staff, classified staff, faculty, temporary workers, union and non-union extension lecturers, and student employees. Gain an understanding of the nuances of each employment classification regarding wages and pay requirements.

Communicate with supervisors, staff, and UW contacts regarding UW and UWC payroll policies and procedures; advise and refer staff to resources for provisions of collective bargaining agreements, the Washington Administrative Code, and other resources as appropriate.

Answer questions, research, and resolve problems regarding salary and honoraria payments.

Provide support to correct over-payments and under-payments.

Enter foreign nationals into Glacier tax software; ensure Glacier accounts are set up by employees; follow up and track expiration dates as necessary.

Recommend changes to payroll procedures and revise procedures documentation.

Other duties as assigned.

Record Keeping and System Development Recommendations

Assist in the development of payroll reports to fill the needs of UWC.

Analyze, modify, and recommend improvements for record keeping and reporting functions particularly in regards to the automation of business processes. Apply knowledge of internal controls and audit trails to design and implement business process changes.

Assist in the development and maintenance of internal record keeping systems for payroll and staff leave tracking.

Assist in the evaluation, testing, and implementation of changes to EOS.

MINIMUM QUALIFICATIONS

Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience.

Additional Requirements

Must be fluent in MS Office, including an intermediate working knowledge of Excel.

Exceptional attention to detail.

Proven ability to independently problem-solve complex problems.

Demonstrated ability to organize and prioritize multiple tasks and work effectively under pressure of deadlines.

Demonstrated ability to successfully work within multiple systems simultaneously.

Demonstrated positive customer service attitude and ability to work independently and as part of a team.

Strong communication and people skills, both written and verbal.

Demonstrated success working with diverse populations.

Proven track record of maintaining confidentiality.

DESIRED QUALIFICATIONS

Experience with Workday, PeopleSoft, or equivalent HRIS.

Payroll experience.

Experience with Microsoft Access or equivalent.

Experience working in an institution of higher education.

Experience working remotely or in a virtual environment.

Strong on-line research and information search skills.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others.

Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.



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Payroll Coordinator (Fiscal Specialist 2)

University Of Washington