Payroll Coordinator

Payroll Coordinator

Overview

Voted by Newsweek in 2024 as one of America's Greatest Workplaces for Diversity

Local Remote Position. Must live in the Greater Milwaukee Area.

Make Lives Better Including Your Own.

If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness.

Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Additional benefits offered include, but are not limited to:

• Tuition Reimbursement

• Pet Insurance

• Adoption Reimbursement Benefits

• Variety of Associate Discounts

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply.

To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

Responsibilities

Responsible for the complication of payroll data from various sources such as Kronos and manual adjustment forms. The Payroll Coordinator will process a bi-weekly and weekly payroll for both non-exempt and except staff which includes: reviewing deductions, verifying totals, responding to/resolving moderately complex associate questions or problems, auditing calculated wages to ensure accuracy of the payroll and processing off-cycle check requests.

Maintains and documents changes to payroll data within HRIS system and/or the Service Central ticketing system.

• Processes weekly and biweekly payroll for hourly and salaried employees.

• Reviews payroll deductions and ensures accuracy of payroll.

• Downloads payroll information to outside payroll service provider for pay card and/or direct deposit processing. Distributes paycheck statements.

• Inputs additional pay, time-off (i.e. PTO, funeral leave, etc.), and W-4 exemption changes based on submitted paperwork.

• Answers questions from managers and associates, regarding time reporting and payroll procedures.

• Works closely with the HR Department, referring questions on policy issues relating to payroll (such as overtime, vacations, etc.) to the HR Department for clarification and confirmation.

• Assists with annual audit processes and other accounting tasks as assigned by manager.

• May train and serve as a resource for less experienced payroll personnel.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

Qualifications

Education and Experience

High school diploma or General Education Diploma (GED), Associates Degree in Accounting or Business preferred. A minimum of one year of experience processing payroll for a multi-state company preferred. Experience with HRIS/Payroll database systems, such as PeopleSoft, Ceridian, or ADP preferred.

Certifications, Licenses, and Other Special Requirements

FPC or CPP certification a plus, but not required.

Management/Decision Making

Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.

Knowledge and Skills

Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has strong oral/written interpersonal communication skills and attention to detail required. Has a basic knowledge of the organization in order to answer basic questions. Has working knowledge of payroll rules and regulations, FLSA and multi-state payroll tax and child support preferred.

Physical Demands and Working Conditions

• Standing

• Walking

• Sitting

• Use hands and fingers to handle or feel

• Reach with hands and arms

• Talk or hear

• Ability to lift: up to 25 pounds

• Vision

• Requires interaction with co-workers, residents or vendors

• Occasional weekend, evening or night work if needed to ensure shift coverage

Brookdale is an equal opportunity employer and a drug-free workplace.