Payroll Coordinator-2

PRIMARY FUNCTION:

Primarily responsible for providing administrative support for all payroll functions.

RESPONSIBILITIES AND TASKS:

• Perform tasks to establish and maintain employee/payroll records.

• Check and audit timekeeping records for compliance with established standards, maintaining time and attendance records.

• Primarily responsible for administration of WGPS services:

• Perform routine administrative activities (e.g. open/distribute mail, prepare letters, file documents, etc.).

• Receive liens/child support orders from plant locations and/or counts, identify employee's plant location, and enter payee names into payroll system.

• Perform payroll transactions related to garnishments to include set-up, data entry, garnishment interpretation, updating deductions data according to established timelines and SOPs.

• Provide answers to garnishments and/or court notices as required within prescribed time limits.

• Interact with various departments within and outside (e.g. check collection agency, court, lawyer, etc.) answering questions and resolving issues.

• Respond to routine inquiries from employees concerning garnishment deductions.

• Effectively examine, setup, process and reconcile garnishments.

• Keep current with changing procedures and legislation.

• Escalate non-routine inquiries and issues to Manager.

• Adhere to state and federal guidelines when handling garnishment orders.

• Scan, email, and copy letters to plant payroll for employee file.

• Responsible for timely/accurate payments to agencies for WGPS deductions from employees pay.

• Primarily responsible for administration of hourly payroll services:

• Perform routine audits of hourly payroll in Workday.

• Process all hourly EIBs from all locations. Receive, load and distribute payroll information from payroll system to locations.

• Download payroll reports after completion of payroll.

• Enter in payroll data such as gift cards, manual checks, deduction in arrears, etc.

• Assist payroll coordinators at locations with questions and troubleshooting issues that arise with payroll processing

• Run SSNVS for all hourly and salary employees company wide.

• Perform all direct deposit reversals, bank rejects, stop payments and voided checks for the hourly population and work with field payroll to get accurate account information from employees.

• Perform other special projects and duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• None. This is an individual contributor position. Competencies required: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly and Interpersonal Savvy.

MINIMUM EDUCATION AND EXPERIENCE:

• High School diploma or equivalent.

• 1 year relevant payroll experience.

• Good math and accounting aptitude.

PREFERRED EDUCATION AND EXPERIENCE:

• FPC certification

• Workday payroll processing experience.

• Timekeeping experience.

REQUIRED TECHNICAL SKILLS:

• Knowledge of processing liens, garnishments, etc.

• Intermediate computers skills using email, MS programs (Excel spreadsheets and Word).

• Demonstrated strong customer service skills.

• Strong interpersonal and communications skills.

• Demonstrated ability to handle sensitive and confidential information.

• High work capacity, dependable, results oriented and strong sense of urgency.

• Excellent organizational skills, with precise attention to detail.

• Demonstrated sound work ethic, high degree of personal integrity, honesty and moral character.

REQUIRED PROBLEM SOLVING SKILLS:

• Critical thinking skills in standardized situations as well as non-routine problems.

• Ability to manage multiple tasks and projects simultaneously and prioritize work accordingly.

SAFETY REQUIREMENTS:

• Follow departmental and company safety policies and programs.

PHYSICAL REQUIREMENTS:

• Frequently sit for long periods of time utilizing office equipment and/or computers.

• Occasionally lifts up to 20 lbs.

• Ability to work varying schedules (e.g. more than 8 hours/day, more than 40 hours/week, weekends, holidays, etc.) in support of plant schedules.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.