The Payroll and Benefits Manager oversees payroll administration and is responsible for monitoring all tasks necessary to accomplish the organization's payroll processing objectives, including relationships with external auditors and state and federal agencies. The majority of the employee's time is spent planning, coordinating and managing the functions of the payroll department. This position requires an extremely detail oriented person with significant knowledge of payroll administration, including state and federal regulations.
Maintains payroll information by designing processes; directing the collection, calculation, and entering of data.
Ensures that all payroll records are updated by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
Balances the payroll accounts by resolving payroll discrepancies.
Maintains payroll guidelines by writing and updating policies and procedures.
Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Supervises payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
Stays current on payroll systems to achieve alignment with HR benefits and other related and to ensure effective accounting support.
Facilitates management and employee understanding of payroll procedures.
Manage and guarantee bi-weekly disbursement of multi-state payroll, including garnishments, benefits and taxes to 1,000+ employees consistent with federal and state wage and hour laws
Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations
Audit W-4s, payroll balance sheets, YTD earnings, etc.
Partner with HR and benefits in aligning and implementing a more sophisticated payroll and benefits system
Education & Experience
Bachelor's degree (B. A.) from four-year College or university
At least 5 years of experience with ADP payroll systems
5-7 years experience managing a multi-state payroll department
Extensive knowledge of ADP and ReportSmith
Proficient at MS Office (especially Excel)
Working experience of payroll tax at the federal, state and local levels
Skills & Requirements
Compensation and Wage Structure
Ability to manage and lead staff to excellent performance
Must be a team player
Must be highly organized
Prior system implementation experience, a plus