Payroll Assistant

Digipen Institute OF Technology Redmond , WA 98053

Posted 4 weeks ago

Payroll Assistant in Finance Department (FT)

Thank you for your interest in working at DigiPen Institute of Technology!

We were the first college in the world to offer a bachelors degree in video game technology and development. What began as a ground-breaking approach to video game development has become an immersive, industry-inspired education in computer science and interactive media. We serve a growing community of passionate students who are eager to develop new technologies, create groundbreaking interactive experiences, and become the best in their field.

At DigiPen, we recognize how hard our faculty and staff work to provide the highest quality education to our students. Were looking for an experienced Payroll and Accounting Assistant to make sure that all of our faculty and staff receive on-time paychecks and understand their wages thoroughly. We will rely on this person to audit and verify all time keeping records of employees hours worked as well as any deductions or withholdings required to comply with state and federal law. We also need a professional who is willing to work cross-departmentally with accounting to ensure the entire business runs as smoothly as possible.

Essential Duties and Responsibilities:

  • Follow established guidelines, policies, and procedures in performing monthly payroll processing and balancing for several departments

  • Verify timekeeping records and consult employees about any discrepancies

  • Confirm and enter taxation status and withholding in payroll system for new employees and update as required for existing employees

  • Assist employees with payroll questions, timecard issues, and payroll systems training as needed

  • Remain current on regulatory rulings and ensures compliance with federal, state and local payroll related requirements

  • Collaborate with HR to ensure accurate records of payroll by carrying out regular system updates in areas like timecard corrections, status changes, benefits deductions, time off accruals, and tax withholdings and employee information

  • Collaborate with HR and accounts payable on efficiencies and internal processes, as needed

  • Support accounts payable with processing invoices

  • Assist controller and assistant controller with accounting and administrative related projects

  • Additional payroll related support and assignment by Finance department

Knowledge, Skills, and Abilities:

  • Strong knowledge of federal and state payroll related rules and regulations

  • Proven ability to effectively and accurately process payroll for an organization with over 300 employees

  • Experience in using web-based HR/Payroll processing software is a plus

  • Proficient in Microsoft office suite with an emphasis on Excel skills

  • Confidentiality

  • Professional communication (oral & written) and interpersonal skills

  • Attention to detail a must

  • Ability to manage multiple priorities accurately while meeting deadlines

  • Ability to professionally interact with a diverse blend of personalities

  • Ability to consistently demonstrate a professional, respectful demeanor

Experience, Education, and Certification:

  • College degree in Accounting or business

  • 5 plus years of payroll assistant experience

  • Accounting experience preferred

This position reports to Payroll manager within the finance department. Other tasks outside of the payroll function may be assigned and it is essential to be able to adjust and learn new responsibilities quickly and efficiently.

You need to be a team player and be able to work with others in a harmony.


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Payroll Assistant

Digipen Institute OF Technology