Payroll And Expense Specialist

Zonar Systems Seattle , WA 98113

Posted 2 months ago

The Payroll and Expense Specialist will be primarily responsible for providing support to payroll and processing of expense reports. Assisting in auditing of pay records, employee expense reports, communication with employees, managers, HR, other internal stakeholders and outside 3rd party payroll and expense report vendors. This role will support audits and coordinate month-end processing of reports, accruals, and reconciliations. Works well independently and as part of a team, is considered an intermediate professional with adequate understanding of their job, role and responsibilities. Determines approach to work, is a self-starter with high attention to detail and understands the importance of confidentiality.

This role requires a highly motivated individual who is comfortable with rapid changes in direction and environment. This role is customer-oriented results driven, and passionate about delivering innovative quality services to delight our customers. To be successful, this role will need to work well in a fast paced, entrepreneurial environment.

WHAT YOU WILL DO

  • Assist in processing bi-weekly multi-state payroll for US exempt and non-exempt employees

  • Ensure an accurate and timely payroll, including base pay, payroll taxes, 401(k), statutory and supplemental benefits, etc

  • Assists in the resolution of payroll questions/discrepancies by collecting and analyzing information. This includes effectively communicating cross functionally with other departments within the organization as necessary

  • Assist in development and scalability of employee expense reporting and reimbursements

  • Auditing employee expense reports to ensure they adhere to company policy

  • Company credit card administrator, request, cancel and adjust limits

  • Responsible for timely and accurate weekly expense reimbursements

  • Investigation and resolution of expense reimbursement inquiries or issues

  • Assist with month end close process including preparation of accruals, reconciliations, and analytics

  • Drive process improvements and contribute to system design, testing, and metrics dashboard

  • Perform other payroll and expense related duties, including ad hoc projects/data requests as needed

WHAT YOU WILL BRING TO THE TEAM

  • Ability to multi-task and handle a high volume of transactions

  • Accounting and/or Finance experience preferred

  • 2-5 years of relevant experience

  • Excellent written and verbal communication skills

  • Extremely organized and detail oriented with ability to exhibit the highest level of confidentiality

  • Demonstrated ability to identify and drive improvements and continuously simplify processes

  • Able to cultivate strong cross-functional relationships and communicate effectively with team members and business partners

  • ERP systems experience - experience with Paychex and Concur

  • Independent, self-starting, team player with a positive attitude

ABOUT US

Founded in 2001, Zonar has pioneered smart fleet management technology by providing innovative technology that has changed fleet operations in the vocational, pupil and commercial trucking industries. With a unique focus on this field, the Company offers a complete suite of solutions and specialized platforms for our customers in multiple markets. Our patented, award-winning technology keeps fleet owners and managers connected to their fleets and drivers to dispatchers. Zonar has a proven history of continuous innovation on behalf of our customers, providing products that efficiently and easily track commercial fleets and assets, streamline reporting and significantly increasing safety while saving cost. Leveraging a portfolio of 150+ patents, we are building upon these data and related analytics services to create the next generation of software and services for the 15M target customers in the US alone.

Headquartered in Seattle and majority-owned by technology company Continental, Zonar also has a Technology Development Center in downtown Seattle, a regional office in Cincinnati, and a distribution center outside of Atlanta. Our culture is based on ingenuity, leadership, teamwork, excellence, passion, integrity, and fun! Our company has grown to over 350 employees who are goal-oriented and fast-paced, but understand the importance of having a healthy work life balance. This is an excellent opportunity to work for a fast-paced, growing, innovative company, make a big impact on a rapidly evolving space, and have fun along the way!


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Payroll & AP Accounting Specialist

Catholic Community Services Of

Posted 4 days ago

VIEW JOBS 4/18/2019 12:00:00 AM 2019-07-17T00:00 Overview This position serves under the direct supervision of the regional office's Contracts & Payroll Accountant and will be responsible all the duties listed below. Responsibilities NON EXEMPT PAYROLL DUTIES: Accurately maintain non-exempt employee payroll records in ADP payroll software to insure that all hourly employees are correctly coded for their cost center distributions, rate of pay, withholding allowances, payroll deductions, net pay distributions (i.e. checking, savings, TDA, Loan payments...). Exam all hourly timesheets for accuracy of the total hours calculations, determine if an overtime premium is accurate or due and paid time of hours are correctly recorded. Promptly contact a program manager if discrepancies are found in hours calculations. Timesheet information must them be accurately input into ADP for computation of current period payroll checks. When this is reviewed transmit the payroll data to ADP. Review and verify ADP payroll reports for accuracy prior to distributing payroll checks. This process is performed twice a month. Reconcile the generated ADP reports for deduction against the payroll register and prepare check request for remittance of the deductions. Generate monthly departmental ADP reports for PTO balances to be distributed to program managers for their monitoring purposes. Enter accrual codes for all new hires and terminated employees into ADP, based on the copies of the PARS provided by Human Resources and communicate with HR with any questions. Maintain the detailed schedules of accrued vacation and sick leave balances. Compute accrued vacation adjustments on a monthly basis. Reconcile accrued vacation balances to the general ledger on a monthly basis. Send reports of the monthly balances of sick and vacation to program managers and directors. ACCOUNTS PAYABLE DUTIES: Verify the expense is properly authorized pursuant to system wide policies prior to payment. Prepare checks ensuring the amount and payee agree to the supporting documentation (check request, PO, invoices, statements) Determine proper program distribution and general ledger classification pursuant to agency policies and various government policies. Maintain vendor invoice files, both hard copy and electronic for quick retrieval by staff and auditors. Facilitate the resolution of differences between check requests / purchase orders and vendors statements by working directly with the vendor. Meet all deadlines for financial reporting, check issuance, and other reports as requested. Assist in providing information related to accounts payable, cash disbursements, and expenses for the annual regional office's audit Responsible for gathering and completing documentation requirements requested by government agencies for AP related items. This position is responsible for making correcting adjustments to Accounts Payable subsidiary journal via General Ledger entry. Must be very detailed oriented and be able to work collaboratively with co-workers. Ability to communicate clearly any problems or procedural issues concerning accounting policy and procedure, to a diverse group of program managers with varying levels of knowledge about accounting policy and procedure. Verify that expense is properly authorized pursuant to system wide policies prior to payment. Prepare checks ensuring the amount and payee agrees to the supporting documentation (check request, invoices, and statements). Determine proper program distribution and general ledger classification pursuant to accounting procedures and agency policies. Communicate clearly any problem concerning accounting policy and procedure, to a diverse group of program managers. To insure the accuracy of monthly program expense all the checks issued from off sites special needs accounts and follow up on all missing information with the programs managers if they miss their monthly deadlines.. Potentially, 25%of the positions time may be other duties as assigned by your direct supervisor or Regional Finance Director. Qualifications MINIMUM QUALIFICATIONS: * Associates of Arts and Sciences degree with a minimum of 15 quarter or 10 semester hours of college level accounting classes. * 2 years' experience in payroll and general accounting. * Strong computer skills, especially in Excel and accounting software packages. * A bachelor's degree that includes a minimum of 15 quarter or 10 semester hours accounting classes. SUBSTITUTE QUALIFICATIONS: Three or more years of Payroll experience will substitute for AA degree. PREFERRED QUALIFICATIONS: * Experience in a nonprofit, government funded, or social services environment. * Access database skills * Experienced with ADP payroll software Catholic Community Services Of Seattle WA

Payroll And Expense Specialist

Zonar Systems