Payroll And Expense Specialist

Zonar Systems Seattle , WA 98113

Posted 2 months ago

The Payroll and Expense Specialist will be primarily responsible for providing support to payroll and processing of expense reports. Assisting in auditing of pay records, employee expense reports, communication with employees, managers, HR, other internal stakeholders and outside 3rd party payroll and expense report vendors. This role will support audits and coordinate month-end processing of reports, accruals, and reconciliations. Works well independently and as part of a team, is considered an intermediate professional with adequate understanding of their job, role and responsibilities. Determines approach to work, is a self-starter with high attention to detail and understands the importance of confidentiality.

This role requires a highly motivated individual who is comfortable with rapid changes in direction and environment. This role is customer-oriented results driven, and passionate about delivering innovative quality services to delight our customers. To be successful, this role will need to work well in a fast paced, entrepreneurial environment.


  • Assist in processing bi-weekly multi-state payroll for US exempt and non-exempt employees

  • Ensure an accurate and timely payroll, including base pay, payroll taxes, 401(k), statutory and supplemental benefits, etc

  • Assists in the resolution of payroll questions/discrepancies by collecting and analyzing information. This includes effectively communicating cross functionally with other departments within the organization as necessary

  • Assist in development and scalability of employee expense reporting and reimbursements

  • Auditing employee expense reports to ensure they adhere to company policy

  • Company credit card administrator, request, cancel and adjust limits

  • Responsible for timely and accurate weekly expense reimbursements

  • Investigation and resolution of expense reimbursement inquiries or issues

  • Assist with month end close process including preparation of accruals, reconciliations, and analytics

  • Drive process improvements and contribute to system design, testing, and metrics dashboard

  • Perform other payroll and expense related duties, including ad hoc projects/data requests as needed


  • Ability to multi-task and handle a high volume of transactions

  • Accounting and/or Finance experience preferred

  • 2-5 years of relevant experience

  • Excellent written and verbal communication skills

  • Extremely organized and detail oriented with ability to exhibit the highest level of confidentiality

  • Demonstrated ability to identify and drive improvements and continuously simplify processes

  • Able to cultivate strong cross-functional relationships and communicate effectively with team members and business partners

  • ERP systems experience - experience with Paychex and Concur

  • Independent, self-starting, team player with a positive attitude


Founded in 2001, Zonar has pioneered smart fleet management technology by providing innovative technology that has changed fleet operations in the vocational, pupil and commercial trucking industries. With a unique focus on this field, the Company offers a complete suite of solutions and specialized platforms for our customers in multiple markets. Our patented, award-winning technology keeps fleet owners and managers connected to their fleets and drivers to dispatchers. Zonar has a proven history of continuous innovation on behalf of our customers, providing products that efficiently and easily track commercial fleets and assets, streamline reporting and significantly increasing safety while saving cost. Leveraging a portfolio of 150+ patents, we are building upon these data and related analytics services to create the next generation of software and services for the 15M target customers in the US alone.

Headquartered in Seattle and majority-owned by technology company Continental, Zonar also has a Technology Development Center in downtown Seattle, a regional office in Cincinnati, and a distribution center outside of Atlanta. Our culture is based on ingenuity, leadership, teamwork, excellence, passion, integrity, and fun! Our company has grown to over 350 employees who are goal-oriented and fast-paced, but understand the importance of having a healthy work life balance. This is an excellent opportunity to work for a fast-paced, growing, innovative company, make a big impact on a rapidly evolving space, and have fun along the way!

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Payroll And Expense Specialist

Zonar Systems