Payroll Analyst

The following FULL-TIME position posting will be open until Tuesday, May 7, 2024:

PAYROLL ANALYST

Hiring Range: $26.46 - $33.07 per hour

Hybrid remote/in-office work schedule available

Ann Arbor Area Transportation Authority is an Equal Employment Opportunity Employer

HIRING PROCESS

April 17, 2024 - May 7, 2024 - Employment Applications

• Submit an Ann Arbor Area Transportation Authority Employment Application Form (on-line or paper), completed in its entirety by the posted deadline date.

• Apply online at www.theride.org

• Paper applications must be received in the AAATA office at 2700 S. Industrial Highway, Ann Arbor, MI 48104 by 5:00pm on the posted deadline date. Paper applications are available at the same address.

• Faxed or emailed applications will not be accepted.

• Late and incomplete applications will not be accepted.

After May 13, 2024 - Interviews will begin

• Interviews will be granted to selected qualified candidates as applications are received.

• Qualified candidates selected for an interview will be notified via email.

• Applicants who are not selected for an interview will receive notification they are no longer being considered.

JOB DESCRIPTION

SUMMARY/OBJECTIVE

The Payroll Analyst is responsible for providing support to the Finance department by assisting in daily, monthly, and quarterly accounting tasks and administering the day-to-day payroll function. The Payroll Analyst provides support in maintaining the AAATA's financial records in an efficient, accurate and responsible manner. This position is responsible for payroll and the associated payroll tasks, and coordinates with Human Resources to ensure that pay, benefits and contractual obligations are met. The Payroll Analyst is cross trained with the ability to serve as a back-up to other accounting positions when necessary, and responsible for working on other projects as needed.

Accountabilities and Essential Functions[1]:

• Payroll management:

• Process bi-weekly payroll by distributing and collecting time sheets, totaling hours, and imputing data into the computer. Prepare and process automatic bank deposits. Audit (or analyze and reconcile) General ledger balances for payroll deductions for regular employees.

• Produce and distribute paychecks, record and produce sick/vacation accrual reports.

• Process insurance and other benefit billings and maintain master records.

• Record or process payroll journal entries.

• Generate post-payroll employee contribution data files for upload to relevant retirement systems.

• Facilitate process and workflow improvements within payroll and timekeeping systems.

• Identifies processing improvements and makes recommendations to management for implementation.

• Reporting assistance:

• Support the production and maintenance of various financial related reports and records such as cash position reports, investment summaries, bank transfer schedules and check disbursement schedules.

• Analyze and maintain assigned general ledger accounts by reviewing, verifying balances, making adjusting journal entries, and processing month end and annual journal entries.

• Forward reports to appropriate personnel as needed, requested, or scheduled.

• Monthly bank reconciliations.

• Assist in preparation for period closes (month End, Quarter End, Year End) and provide support for audit processes.

• Payroll tax filings:

• Calculate and process quarterly payroll tax reports by gathering monthly and bi-weekly journal entries, analyzing the data, computer entry of data completing the quarterly report, calculating and remitting taxes due.

• Process year end payroll tax reports including W-2's.

• Revenue count:

• Conduct tally of fare box money twice weekly in partnership with Finance colleagues.

• Obtain GFI reports, count bills and coins, analyze count in relation to GFI readings, and enter data into the computerized system.

• Prepare deposit information and assist in the rolling of tokens.

• Support the Finance Manager as a back-up for the following accounting-related functions:

• Assistance with accounting for fixed assets (additions, disposals, depreciation).

• Regulatory compliance assistance (particularly dealing with taxation for foreign contractors).

• Provide back-up support coverage of Accounts Receivable, when required.

• Support Finance Manager by providing accounting and technical support and guidance to junior finance team members.

• Responsible for the coordination and preparation of monthly, quarterly, and year-end federal and state tax forms in an accurate and timely manner; resolve discrepancies as needed.

• Act according to AAATA's Finance & Administration Division values:

• Strive to deliver excellent service to both external and internal customers.

• Ensure that all work achieves high standards of compliance with regulations, policies, and procedures.

• Work to identify and appropriately mitigate risks to the organization.

Knowledge, Skills, and Abilities:

• Associates degree with coursework in Accounting required. Bachelor's degree preferred.

• Minimum of 1 or more years of demonstrated experience with a computerized accounting/payroll system.

• Strong technical knowledge of accounting and payroll principles, methods, and regulations.

• Experience with UKG Ready (HRIS) preferred but not required.

• Ability to operate with care, identify and manage risks appropriately.

• Ability to read and interpret documents and instruments.

• Ability to attend to, memorize, and retain details and operate effectively under stress.

• Analytical/problem-solving ability.

• Ability to perform simple math calculations.

• Strong oral and written communication ability.

• Ability to work manage and prioritize tasks while working on multiple concurrent projects with frequent interruptions.

• Effective team player with the ability to perform with minimal supervision.

Physical Demands:

Physical Demands

Life/Carry

• Stand

Frequently

• Less than 10 lbs

Frequently

• Walk

Frequently

• 10 - 29 lbs

Frequently

• Sit

Constantly

• 30 - 59 lbs

Frequently

• Use of Hands/Fingers

Constantly

• 60 - 100 lbs

Rarely

• Reach

Frequently

Push/Pull

• Climb

Rarely

• Less than 10 lbs

Rarely

• Crawl

Not Applicable

• 10 - 29 lbs

Rarely

• Squat or Kneel

Frequently

• 30 - 59 lbs

Rarely

• Bend

Frequently

• 60 - 100 lbs

Rarely

Reports to:

Manager of Finance

[1] These examples are intended merely as illustrations of the various types of work performed. Employees are required to perform other related functions as assigned. Please note duties, responsibilities and activities may change at any time with or without notice.