Payroll Analyst

The Pasha Group San Rafael , CA 94912

Posted 3 weeks ago

Payroll Analyst

Job Summary:

The Payroll Analyst is responsible for execution of payroll processing, reporting, analytics, and system/process updating and streamlining; handles processing and reporting for multiple employer entities including multi-state union and non-union payrolls with varying pay frequencies.

Goals & Objectives:

  • Full-cycle payroll preparation, processing, auditing, distribution, and reporting.

  • Advanced and technical reporting, analysis, data management, audit, and project support.

  • User support, troubleshooting and resolution relating to payroll and timekeeping systems.

  • Process improvement, streamlining, audit, and documentation necessary to optimize processing workflows, controls and data integrity.

Duties & Responsibilities:

  • Complete full-cycle processing and associated recordkeeping, audit, reporting, and technical administration for assigned payrolls.

  • Ensure that all processed transactions are authorized, documented, and conform to company policies, collective bargaining agreements, and applicable statutes and regulations.

  • Provide periodic and ad-hoc reporting, metrics, analysis, and research to management.

  • Prepare and organize complex data into audience appropriate reports, summaries, and exhibits.

  • Support payroll team with custom reporting design, audit, and data management tools.

  • Lead and coordinate response to audit-related data requests including coordination of data collection, validation, research, and delivery.

  • Regularly review and improve controls and recommend automated solutions for manual processes.

  • Propose and implement process improvements to produce efficient processing, excellent outcomes, and audit-ready documentation.

  • Conduct regular audits to ensure that tax calculation, wage processing, and tax-related reporting results are processing correctly.

  • Analyze departmental metrics; identify and communicate opportunities for improvement and propose updated workflows, controls, and training needs.

  • Prepare, reconcile, and distribute data reports using payroll and timekeeping system reporting tools.

  • Create reporting and automated reconciliation processes for invoices and related payment requests, including benefit trusts, retirement plans, and union dues reporting and remittance.

  • Assess and resolve system issues; work with system support services and HRIS team to resolve functionality or system deficiencies.

  • Provide advanced technical support for employees and managers using corporate systems for timesheet submission, time reporting, access to wage and tax statements, and portal registration.

  • Respond to employee and manager requests, inquiries, and correspondence; support departmental service level commitments to all employees.

  • Produce written and verbal instructions and training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, and payroll self-service features.

  • Develop job aids, process flow diagrams, work instructions, and other information reference resources as needed to support intended use of systems and adherence to internal controls.

  • Ensure payroll processing and reporting complies with all federal, state and local laws, collective bargaining agreements and all corporate policies and procedures.

  • Create, test, and maintain work instructions for key processing and reporting responsibilities as necessary to conform to Quality System requirements.

  • Provide assistance with special projects as assigned.

  • Maintain accurate and current electronic and physical files.

  • Other duties as assigned

Education, Experience & Certification

  • Bachelor's degree in Finance, Business Administration, or related field or equivalent combination of coursework and experience in directly-related field is required

  • 4+ years of recent experience in a relevant payroll processing or similar position with direct responsibility for payroll audits and analysis is required

  • Experience providing user support for payroll-related systems is required

Preferred Education, Experience & Certification

  • Coursework or experience in Human Resources or Accounting or related field is preferred

  • Experience with union and multi-state payroll processing is preferred

  • Certified Payroll Professional (CPP) certification or equivalent preferred

Key Skills, Knowledge & Ability

  • Solid understanding of payroll processing concepts and procedures, including both formal and self-audit practices.

  • Basic understanding of federal and state wage and tax calculation requirements, wage attachment processing and reporting requirements.

  • Advanced proficiency in use of payroll processing and timekeeping software, including extensive understanding of advanced/custom reporting functionality

  • Proven ability to manage priorities and time-sensitive deliverables and ability to identify and escalate problems appropriately.

  • Strong quantitative and analytical thinking skills; ability to trace and reconstruct transactions to resolve issues

  • Proven ability to clearly identify, articulate and illustrate process flows, inputs, controls and outputs.

  • Strong verbal and written communication skills.

  • Understanding of appropriate handling of confidential and sensitive data.

  • Demonstrated proficiency with Microsoft Office products at the following levels:

  • Word, Outlook: Basic level of skill

  • Excel: Intermediate level of skill

  • Access: Basic level of skill

Preferred Skills, Knowledge & Ability

  • Experience using ADP Workforce Now HR/Payroll system and Kronos Workforce Ready time and attendance systems preferred.

  • Advanced Excel skills preferred.

Leadership Competencies:

  • Engages and Inspires Others leads with energy, self-confidence and understanding in ways that motivate colleagues to achieve more than they thought possible.

  • Delivers Results rigorously drives self and others to achieve high levels of individual and organization performance.

  • Makes Sound Business Decisions makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.

  • Focuses on the Customer and Market continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.

Physical Demands, Work Environment & Travel:

Functions in an office environment.

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Payroll Analyst

The Pasha Group