Synoptek Boise , ID 83701
Posted 3 weeks ago
Overview
Synoptek
We think globally, act locally. As a Managed Services Provider, Synoptek provides world-class strategic IT leadership and hyper-efficient IT operational support, enabling our global client-base to grow and transform their businesses. We are excited to have experienced continuous growth and in keeping with that momentum we are seeking to add talent to our team. When you partner with Synoptek, you engage with an ever-growing, ever-evolving IT organization that provides a high-caliber team, results growth, and clarity.
Responsibilities
Payroll Analyst
This is an amazing opportunity to work within one of the fastest growing Managed Services Providers. We are a company with a heart and soul dedicated to the ongoing success and growth of our employees and continued business success of the customers we support. We foster a fun and connected environment with employee benefits extending beyond general compensation and into company sponsored events and an invested culture of learning.
The Payroll Analyst is responsible for supporting payroll processes and ensuring employee data is accurate and up to date.
Duties and Responsibilities
Paycom & Payworks site administration, employee and management training and compliance
Manage and process combined payrolls and assist managers, employees, and senior leaders as appropriate
Ensure accurate and efficient payrolls, including processing of all required payroll reports and checks
Work closely with Human Resources and Accounting Departments to ensure our locations meet proper cut-off dates and adhere to their weekly, monthly, quarterly, and yearly reporting schedules
Provide backup support for the Accounting Department as needed
Processing of bi-weekly payroll, to include maintaining employee information (deductions, taxes, garnishments, direct deposits, and support orders), reviewing earnings, processing payroll/financial reports.
Screen daily timecards, enter timecard data, review keyed entries, and verify accuracy of data entry both daily and weekly for reasonableness and consistency. Communicate with supervisors to correct and fix timecard issues
Monitor on a daily/weekly basis the Paycom & Payworks systems - adding/updating schedules, new hires, and correction of missing punch exceptions, orphan events, event monitoring, and accrual edits
Upload keyed data and batch data into the Paycom & Payworks systems
Monitor the payroll account on a daily basis for exceptions, which includes daily/weekly review of reports for Paycom & Payworks, timecard issues, and maintaining the issue log to assist supervision in making corrections in Paycom & Payworks
Maintain a high level of security and confidentiality of sensitive information.
Correspond with and for employees regarding payroll printouts of earnings, W-2's, information requests and/or letters for employees or outside agencies and maintaining of the Paycom & Payworks payroll card program
Process voids, manual checks, enter disability payments, review and enter payment adjustments, process garnishment payments
Act as first line contact for all employees regarding benefits, payroll deductions, OT, pay, etc.
Reconcile all monthly invoices as it pertains to benefits against Paycom & Payworks to ensure billing accuracy and employee's benefit elections and deductions are correct
Assist with annual Financial and 401(k) audits
Partners across organization pertaining to people, systems, and processes in the following functions: Finance, Sales, Marketing, Operations, IT, Senior Managers and Employees
Analyze payroll data to identify trends, discrepancies, and areas for improvement.
Conduct regular audits of payroll records to verify accuracy and compliance.
Ensure payroll processes comply with federal, state, and local regulations, as well as company policies.
This job description is not designed to be a comprehensive list of the duties and responsibilities required of the employee in this position, as duties, responsibilities, and activities may change at any time with or without notice
Qualifications
Education
Degree in Finance or related field from an accredited college or university
In lieu of undergraduate degree, the ratio is 1:1 - meaning one year of college equals one year of work experience and vice versa
Experience
Customarily has at least 5 years of payroll experience
The preferred candidate has working experience at a mid-sized company on a small team and is comfortable owning payroll from end to end.
Experience working with Paycom & Payworks preferred
Multi-state payroll experience
Experience with Canadian payroll highly preferred.
Experience working in a technical environment (comfort operating multiple systems and software programs, including Microsoft Excel) and has proven experience of creating workflow efficiencies.
Experience being a strategic partner with HR
Skills/Attributes
Synoptek core DNA behaviors:
Clarity: Possesses excellent communication skills, makes a concentrated effort to speak the customers language. Ability to field questions with concise, well-constructed responses
OwnIT: Shows integrity, innovation, and accountability in completing daily assignments
Results: Solutions focused and driven to resolve conflict quickly and precisely. Proactively looks for opportunities to contribute to the company's business goals
Growth: Willing to learn and ask questions. Constantly looking for new ways to improve yourself. Ability to adapt and grow in a fast-paced environment
Team: Embraces both customers and colleagues as team members. Ability to be flexible, respectful, engaged and collaborative
Communication and Interpersonal Skills:
Exhibit confidence and not be afraid to ask questions to bring clarity, share ideas and challenge the norm (think outside the box)
Actively listen to ensure you are seeking to understand before you are understood
Exhibit exemplary client service skills, to all people, regardless of level inside or outside of the company
Written and verbal communication skills should be professional, concise and effective.
Collaboration and Teamwork:
Create an environment of engagement and participation, work cooperatively and respectively with co-workers across teams in partnership with internal and external clients
Build relationships and alliances to solve problems and achieve objectives by sharing knowledge and information
Openly and actively participates in the direction of our Company
Strong collaboration skills, works well with ambiguity, works well across roles and groups
Exercise confidentiality concerning the affairs of the business
Personal Ownership, Autonomy and Responsibility:
"Own" your work - take initiative, be proactive, anticipate and complete projects in a comprehensive manner while still remembering the details
Don't just be the student, be the teacher. Exhibit a willingness to learn, willingness to problem solve and willingness to step in to help others
Creativity, capacity and a conviction to innovate and deliver best-in-class solutions
Always put the customers' needs first, think proactively from their vantage point, not your own
Follow through with all customer expectations and accountabilities
Follow through within the specified time-frame for all areas of your responsibility
Working Conditions
We live by the motto 'work hard, play hard' and strive to support our employees in both their professional and personal goals. We believe that by hiring the right people, leading process improvement, and leveraging technology, we achieve superior results.
Work is performed primarily in an office or remote environment; final location is subject to business need. May be subject to time constraints and tight deadlines. May require occasional travel.
EEO Statement
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.
Synoptek