Payroll Administrator

Mostly Onsite (2-3 days a week) in Long Beach, CA

About SCAN

SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation's leading not-for-profit Medicare Advantage plans, serving more than 270,000 members in California, Arizona, and Nevada. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 40 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare. SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn, Facebook, and Twitter.

The Job

The Payroll Administrator is responsible for processing payroll in a multi-state and multi-company environment, performing audits on time keeping records and other payroll data, providing backup support on garnishments and levies, managing paid time off accruals and reconciliation, maintaining payroll documentation and procedures, preparing management reports, providing tax and wage and hour compliance support, assisting with system configuration, coordinating worker's comp audits and compliance reviews. This role also provides support to employees and provides backup support to the Payroll Manager when unavailable or when assistance is needed on special projects.

You Will

• Process the bi-weekly payroll, including new hires, leaves of absence (LOA's), bonus payments, other incentives/awards, retro payments, deductions, terminations, and transfers.

• Prepare payroll processing related reports including bi-weekly import files, commission overtime premium calculations, retroactive pay calculations, LOA and New Hire adjustments.

• Provide backup support for employee garnishments and levies, including communication and filings with appropriate entities.

• Review and audit payroll system and time entry data to ensure wage and hour compliance as well as payroll tax compliance.

• Review employee records to ensure that payroll and time keeping data are in compliance with Company policies.

• Review time entry validation and payroll audit reports to verify accuracy, resulting pay implications and company policy compliance.

• In coordination with Payroll Coordinator, maintain the integrity of the manual check process ensuring each manual check has appropriate documentation and approvals. Follow up with Treasury to process Positive Pay file. Issue stop payments, reversals and voids where applicable. Track and retain necessary documentation as appropriate.

• Research and resolve all employee pay issues and communicate findings to affected employees and management.

• Provide valid, accurate, and complete payroll data and reports to the Finance Department for support of journal entries and account reconciliations.

• Develop and maintain spreadsheets; utilize report-writing tools to develop ad hoc reports to summarize or provide payroll information and analysis of payroll data for budgeting and reporting.

• Assist Payroll Manager to ensure that all payroll general ledgers and other system-generated reports are provided to accounting team.

• Provide metrics to the Management by developing high-level reports from the Business Intelligence Reporting tool within the payroll system (UltiPro).

• Serve as the point of contact for matters related to internal and external worker's comp and financial audits.. Establish and maintain payroll documentation to provide upon request from auditor.

• Use knowledge and understanding to support system configuration and validation of earnings, deductions, and tax codes as they relate to compensation.

• Perform payroll system testing and configuration changes.

• Serve as a backup to the Payroll Manager when unavailable or when assistance is needed on training, presentations, special projects and system configuration, including but not limited to set up of new earnings and deduction code, scheduling special/off-cycle payroll runs, and maintaining the payroll calendar in the system.

• Identify process improvement opportunities and proposes enhancements to the current process.

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• Contribute to team effort by accomplishing related results as needed.

• Actively support the achievement of SCAN's Vision and Goals.

• Other duties as assigned.

Your Qualifications

• High School Diploma, G.E.D or equivalent experience is required.

• Associate's Degree is preferred. CPP designation is preferred.

• A comparable combination of education/experience and/or training will be considered equivalent to the education listed above.

• 5-8 years' payroll experience in a multi-state, multi-company environment.

• Demonstrated knowledge and experience with payroll taxation is required.

• Payroll software experience is required, UltiPro and/or Workday is preferred.

• Advanced knowledge of payroll, employment taxes, and wage/hour regulations.

• Strong communication and customer service skills.

• Strong organizational skills.

What's in it for you?

• Hourly range: $27.98 to $44.75 per hour

• An annual employee bonus program

• Robust Wellness Program

• Generous paid-time-off (PTO)

• Eleven paid holidays per year, plus 1 floating holiday, plus 1 birthday holiday

• Excellent 401(k) Retirement Saving Plan with employer match and contribution

• Robust employee recognition program

• Tuition reimbursement

• An opportunity to become part of a team that makes a difference to our members and our community every day!

We're always looking for talented people to join our team! Qualified applicants are encouraged to apply now!

At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.

#LI-BB1 #LI-Hybrid