Payroll Administrator

Job Title: Payroll Administrator

Reports to: Treasury Director

Position Purpose: Processes payrolls and maintains payroll records for multiple companies while providing administrative support to the Treasury Director. Within guidelines, this person performs various payroll and administrative duties of a complex and confidential nature while being self-sufficient and well organized.

Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.

Duties and Responsibilities:

Payroll

• Collect payroll information from applicable parties within the Hoffman companies.

• Review data for special payroll circumstances, including multistate payroll, paid time off, and certified payroll, requesting additional information as needed.

• Enter, review for accuracy, and submit payroll data in the HRIS/payroll system for weekly, biweekly, and monthly payrolls.

• Prepare and submit 401k reports for each payroll to the third-party administrator.

• Download, review, and distribute payroll reports or details to applicable parties.

• Maintain certified payroll records, including the job list, wage determinations, and contact information.

• Prepare and submit weekly certified payroll reports.

• Prepare and submit information required for monthly owner/contractor-controlled insurance program reporting.

• Assist with the auditing of various payroll records as needed.

• Assist the Treasury Director with special payroll projects.

Treasury

• Assist with information gathering and report generation for various bank programs.

• Assist the Treasury Director with research, special projects, and/or the implementation of new systems.

Sales Tax

• Compile, organize, and summarize data necessary for sales and use tax filings for multiple states and multiple Hoffman companies.

• File periodic returns for multiple companies in multiple states.

• Archive filings, payment confirmations, and backup documents.

• Assist the Treasury Director with sales tax related projects.

Position Requirements:

• Associates Degree in Accounting or related area.

• Payroll processing experience (ADP and certified payroll experience preferred).

• 3+ years of administrative support experience.

• Ability to exercise good judgement and maintain confidentiality in connection with critical and sensitive information, records and reports.

• Meticulous attention to detail.

• Appropriate sense of urgency and adherence to deadlines.

• Strong competency in the MS Office Suite (Outlook, Excel, PowerPoint, Word).

• Prior experience with ADP Workforce Now platform preferred.

• Ability to use sound judgement in following and applying appropriate laws, regulations, policies and procedures.

• Demonstrated ability to work proactively, collaboratively and independently.

• Possess integrity and strong work ethic.

• Excellent interpersonal skills with the ability to communicate with all levels of staff and work well independently or on a team.

• Strong verbal, written, analytical and persuasive skills.

• Strong organizational skills.

Physical Demands

• Standing: Frequently

• Walking: Frequently

• Sitting: Frequently

• Handling/Fingering: Frequently

• Bending: Frequently

• Pushing/Pulling 12 lbs. or less: Occasionally

• Lifting/Carrying 10 lbs. or less: Occasionally

• Lifting/Carrying 11-20 lbs.: Occasionally

• Reaching Outward: Occasionally

• Reaching Above Shoulder: Occasionally

• Squatting/Kneeling: Occasionally

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.

EOE/ Vets / Disabled