Payroll Administrator

About Us

At our core, we embody timeless elegance and quality craftsmanship, offering women's accessories that blend fashion with superior service at a remarkable value. With nearly five decades of history, our brand holds a cherished place in the hearts of our loyal customers. As a stable, privately owned, and debt-free company, we take pride in our enduring legacy and the devoted following we've cultivated over the years.

About the Role:

Reporting to the Controller, the Payroll Administrator will ensure accurate pay to employees by auditing time sheets and confirming proper accounting of hours prior to the submitting information to payroll service, ensuring earnings and deductions are in accordance with established practices and guidelines.

Responsibilities:  Supports Brighton Retail/NV and assists with Wholesale reporting 

• Maintain payroll information by collecting, auditing, uploading data for payroll processing and resolving any discrepancies.

• Review and verify all source documents for accuracy.

• Follow up on all employees on LOA/Short Term Disability for payment confirmation.

• Maintain Manual Check registers and ensure proper recording into the ADP Payroll Cycle.

• Upload all weekly payroll reports of earnings, hours, taxes and Master Control on to the G: drive.  For wholesale maintain timesheets, vacation approvals and/or timeclock corrections in an organized manner.

• Maintain all Monthly, Quarterly and Year End Reports from Payroll Service.

• Ensure accurate and timely distribution of W-2’s at end of year.

• Ensure proper Garnishment set up and notification as necessary.

• Maintain Monthly Discount reports for Store Managers.

• Prepare management reports (Payroll, Overtime and Anniversary) on weekly/monthly basis.

• Manage and resolve issues relating to payroll production and reports.

• Manage and maintain comprehensive payroll records.

• Provide outstanding customer service by answering questions and request by home office staff and employees with regard to payroll. 

• Maintain employee confidence and protects payroll operation by keeping information confidential. 

• Prepare to be available for Special Events and Projects as needed. 

• Communicate effectively and in a timely manner any discrepancies or situations that arise so that they can be resolved efficiently.

Skills Required:

• Strong organizational skills with a keen attention to detail and accuracy.

• Ability to prioritize tasks and communicate effectively in a fast-paced environment.  Demonstrated judgment, problem-solving ability, and stress tolerance.

• Proficiency in multitasking and working collaboratively in a team environment.

• Advanced knowledge of Excel, Outlook, and other Microsoft applications.

• Commitment to maintaining confidentiality and upholding the integrity of sensitive payroll information.

Qualifications:

• Experience with ADP Payforce/Vantage Software a plus (or comparable Payroll Software).

• High School Diploma.

• AA Certificate in Business or Accounting a plus.

• 2-5 years' experience in a Payroll Department.

• Bilingual Spanish preferred.