Payroll Accountant

JOB SUMMARY:

Clemson University's Finance and Payroll Team is looking for a Payroll Accountant to fulfill the following duties:

• Member of the Finance team that performs corporate level payroll duties focused on vendor remittances, overall payroll processing, payroll accounting and maintenance of payroll data in relation to employee information.

• Serves as the interim main point of contact for the Payroll Department; provides data to the Controller's Office and Accounting Services; and oversees data presented externally.

• Performs miscellaneous payroll activities and other duties as assigned

JOB DUTIES:

50% - Essential

• Payroll Department Support:

Serves as a back-up for payroll processing. Run and monitor various queries to ensure accuracy of payroll. Researches and resolves discrepancies. Review deceased pay, conversions, bridge pay, repay calculations, and withholding repays from future pay. Assists with partial repays as off-cycle manual checks. Review off-cycle pays before confirm. Research GL issues on the payroll side. Assist with positive pay and Paid Parental Leave takings during payroll calc. Collaborates with Payroll team and HR regarding Payroll Website. Assist with infrequent departmental inquiries and research. Updates policies & procedures as needed. Provides assistance with special projects as needed

25% - Essential

• Fiscal Responsibility and Compliance:

Responsible for IRS compliance including IRS Federal notices. Research and verify data for SSA verification for year-end processing. Coordinates annual data scrub for W2s and 1042s. Coordinates and assists with W2 year-end adjustments and add-ins, including gross ups & BOT non-cash items. Ensures remittance of annual SC W2 file and W2cs & 941x as needed. Coordinates data gathering and validation for external auditors, including preparation of notes for Financial Statements. Oversees monitoring of enrollment to determine taxability for Employee Tuition Program. Review limits for Retirement max contributions. Prepares FYE details to book future accrual liabilities. Assist with ASI flex year-end reporting verification for taxability for employees. Assist with annual reporting to Chronicle of Higher Education for President & Top 5 wage earner and other mandatory reporting such as SFAA and Statement of Economic Interest. Process PeopleSoft HR year-end close-out and start of new fiscal year. Gather other data as needed to support the Finance Division.

25% - Essential

• Customer Service and Payroll Maintenance:

Assist with emails and walk-ins, professionally and courteously answering questions or directing inquiries correctly. Reviews online Payroll Operations calendar and Pay Calendars in PeopleSoft HR. Review Payroll weekly email before sending to Campus. Responsible for setting up, changing, & stopping deduction & earnings codes in PeopleSoft HR. Works closely with IT on PeopleSoft HR issues. Responsible for PeopleSoft HR annual rate changes, including Parking Services, Fike, and meals plans. Assist with Quarterly & Annual review of Security Access in PeopleSoft HR. Approves employee level access for Payroll, Time and Leave Subject Matter Experts, upon successful completion of training & requirements. Leads mandatory update testing, ensures system readiness for special programs, and processing in coordination with Campus Partners including furlough, voluntary separation, bonus, COLA, & merit increases. Lead quarterly tax update testing and calendar year-end testing.

MINIMUM REQUIREMENTS:

Education: Bachelor's Degree

• Finance, business, or a related field

Minimum Work Experience: 5+ years and experience in the following areas:

• Knowledge of payroll principles, practices, and terminology.

• Knowledge of general accounting procedures. Knowledge of office practices and procedures.

• Knowledge of state and federal regulations and laws applicable to payroll.

• Ability to analyze and interpret payroll data and reports.

• Ability to plan, organize, review, and oversee the work of payroll team members.

• Ability to establish and maintain effective working relationships with others.

PREFERRED REQUIREMENTS:

Preferred Experience: Experience in a corporate payroll office, Experience with Microsoft Office suite, Experience with PeopleSoft HCM 9.2.

Preferred License & Certifications: Certified Payroll Professional or Fundamental Payroll Certification

RESPONSIBILITIES

JOB KNOWLEDGE

Fundamental Job Knowledge

• Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations

SUPERVISORY RESPONSIBILITIES

No Supervisory Duties

• Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES

No Budget Responsibilities

• No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

85% - Sit (stationary position) for prolonged period

5% - Use hands or feet to operate or handle machinery, equipment, etc

50%

• Communicate, converse, give direction, express oneself

WORK SCHEDULE:

Standard Hrs: 37.5

COMPENSATION INFORMATION

Salary Range: $ 45,530.00 - $ 62,000.00

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Essential Level 2 employee

Required to maintain/resume essential support functions, deliver direct care services, and/or provide recovery support before normal operations resume. Some positions in this category may be required to work remotely or be on-call.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

July 11, 2024 @ 11:59 PM

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:

Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.

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