Payment Coordinator

Overview

AAA Life is seeking a Payment Coordinator to assist the Executive Assistant and Accounting Operations team by managing and coordinating all aspects of payments. This position requires strong organization skills, attention to detail, and the ability to communicate and collaborate effectively with others.

Responsibilities

• Process invoices and in a timely and accurate manner.

• Enters data from invoices and payment requests into automated disbursement system.

• Ensures disbursements are made in accordance with vendor terms.

• Reviews invoices for compliance with Company policies and procedures, accuracy, and completeness.

• Communicates with vendors and various departments within the organization to resolve payment discrepancies or issues.

• Prepares and processes payments for executive-related expenses. Maintains accurate records of all payments and required documentation.

• Provides support and assistance to other team members as needed.

• Assists in developing and maintaining job documentation and procedures.

• Performs any one of a combination of activities related to the routine calculation, posting and verification of information from original source documents to the general ledger. Includes data entry to accounts payable and general ledger.

• Processes computer produced checks for mailing and reviews for quality.

• Receives cash and checks, balances deposits, and makes journal entries.

• Reconciles accounting ledgers and other documents to supporting subsidiary systems. Resolves discrepancies and informs appropriate personnel of inconsistencies.

• Receives and deposits miscellaneous checks. Researches correct account detail for checks not properly coded.

Qualifications

• High School degree required; some college level coursework in Business and/or Administrative Disciplines preferred.

• A minimum of two (2) experience in accounts payable or an administrative support role required.

• Intermediate understanding and experience with all Microsoft Office products required.

• Strong interpersonal and communication skills (both written and verbal).

• Ability to maintain confidentiality and handle sensitive information.

• Strong organizational skills with the ability to prioritize workload.

• Solid analytical skills with the ability to be detail oriented.

• Ability to work independently with minimal supervision.

• Communicate effectively with the public, other employees, agents and Board Members.

• Support and effectively work with others in a team environment.

• Work under time pressure to meet deadlines and on occasion late hours as needed.

What we offer:

• A collaborative, energetic work environment where you can put your passion for people to work

• Medical, Dental, Vision, Life and Disability coverage available day one

• Pension Plan

• Performance-based incentive plan

• 401k available with a Company match

• Holidays and Paid Time Off

• AAA Basic Membership