Payables Clerk

Swanson Group Mfg.

Payables Clerk

Full-time

Wage: DOE; Salary Non-Exempt

Additional: Medical, Dental, and Vision Benefits with low monthly premiums, 401K with match, HSA with match, and On Demand Pay.

Position Purpose: The Payables Clerk's main duties will include but are not limited to reviewing and processing invoices for payment, ensuring that purchasing authorization and limits are being followed and ensuring that all proper paperwork is received and included with payment packets. Other duties (may involve daily cash accounting, miscellaneous cash receipts, benefits administration, other office tasks) as assigned by Corporate Controller.

Position Functions:

Essential Functions*

These duties are designated as ADA Essential Functions and must be performed in this job. Accounts Payable:

• Review invoices for accuracy and completeness - match up with purchase orders and receiving reports. Ensure that purchase has proper authorization and is within spending limits. Ensure that proper account coding is used.

• Sort documents by account name or number and process invoices for payment.

• Upload payment files for controller approval and bank processing. Check daily for exceptions.

• Process any manual checks and upload information to the bank.

• Submission of documents into the Infor M3 program (document scanning).

• Provide AP information for bank and year end audits.

• Maintain vendor accounts and ensure that accounts are accurate, payment terms are correct and balances are correct.

• Process monthly accruals and year-end 1099 reporting.

General Office:

• Provide general office support including answering phones, front desk help, and other duties as assigned by Corporate Controller, VP of Finance and Executives.

• Cross train to back up other office personnel. Tasks may include Log Accounting, Payroll, Production Reporting, or other general office tasks.

Work Environment/PPE/Physical & Mental Demands/Skills:

Working Environment: Inside 98%, average temperature 70 degrees F.

Personnel Protective Equipment required: none.

Physical demands: Worker will sit for long periods of time.

Mental demands: Must be able to juggle multiple projects, meet deadlines and exercise independent judgment.

Skills: High school completion or equivalent required. Must possess excellent 10-key and strong

computer skills (prefer Windows, Excel, and Word). Qualifications include accuracy, attention to detail, ability to multi-task and work under strict deadlines. Able to work at fast pace with distractions and maintain accuracy. Trouble shooting and strong communication skills are a must. Other qualifications include telephone experience and office procedures background.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other status protected by law