Payables Analyst

Required Qualifications (as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher). Two (2) years of full-time professional work experience in the Accounts Payable, Accounting, Procurement, Customer Service or Finance-related fields. Proficiency in Microsoft Office Suite, to include Microsoft Excel and Word.

Preferred Qualifications:

Bachelor's degree (foreign equivalent or higher) in Accounting, Business, or Finance related field. Additional years (3 ) of full-time work experience in the Accounts Payable, Accounting, Procurement, or Finance-related fields. Experience in the public sector. Experience working with a corporate credit card program. Experience working with Concur Travel & Expense system.

Brief Description of Duties:

The successful candidate will provide administrative support for the Stony Brook University and Stony Brook Research Foundation (RF) Travel & Expense Management programs. They will provide support and customer service for the Campus, Medical Center, and Long Island State Veterans Home (LISVH) corporate credit card programs. The incumbent must be able to work independently, simultaneously manage multiple priorities and tasks, and must display high levels of discretion and confidentiality. Additionally, excellent customer service, analytical skills, written and verbal communication skills will be required. The incumbent will comply with all Federal, SUNY, OSC, RF and Stony Brook standards and regulations. The position reports to the Travel and Expense Manager.

• Credit Card Administration:

• Serve as liaison between departments, suppliers, and credit card provider(s) regarding all aspects of the Corporate Card Program(s). Acts as liaison with OSC/SUNY/RF Central representatives on matters involving the SUNY/RF Corporate Card programs.

• Monitors card holder, department, and vendor compliance within the program(s). Involved in assessing enhancements to policies and system applications. Assist in maintaining guidelines and forms distributed to all cardholders.

• Reviews all credit card applications for valid approval and funding information. Processes applications on SUNY and/or credit card provider sites for issuance of cards.

• Receives and distributes all cards, ensuring that acknowledgement forms are signed by all card holders.

• Performs maintenance of card holder records such as financial accounts, card expiration dates, reporting hierarchy, monthly and single transaction limits and all changes related to application records. Closes inactive cards when applicable.

• Reconciles active cards against daily employee termination listing in PeopleSoft; closes cards accordingly and updates records in PeopleSoft.

• Ensure accurate and timely collection of credit card reconciliations and supporting documentation. Performs audit of selected transactions for compliance with all corporate card policies and procedures. Recommends canceling or suspend cards as appropriate.

• Monitors the monthly card holder certifications and completes the monthly campus wide certification on SUNY and/or prepares the monthly payment(s) to the bank card provider(s).

• Assists with responding to audit inquiries including internal Audit, SUNY, OSC and RF.

• Technology & Training:

• Serve as a Subject Matter Expert (SME) in the Concur Travel & Expense system.

• Serve as a Subject Matter Expert (SME) in corporate credit card programs for SUNY and the Research Foundation.

• Assist in developing card holder / supervisor training documentation manuals.

• Assist in conducting card holder / supervisor training sessions.

• Report Analysis, Audit, & Projects:

• Assists with running and/or creating custom reports from various databases and procurement systems for university administrators and staff as needed.

• Participate in the Fiscal Year end lapsing funds process, ensuring that all reconciliations and certifications are completed by the deadline.

• Assist Accounts Payable and Procurement leaders in implementing projects. This may include writing proposals, conducting research, or using advanced skills to develop spreadsheets or databases as necessary.

• Recommends vendors that should be enabled with p-card functionality in WolfMart (Jaggaer).

• Assists in the implementation of such functionality to streamline the payment process, resulting in financial and time savings for the University and Accounts Payable.

• Prepare or assist in the preparation of reports and presentations for Procurement ensuring appropriate dissemination of information.

• Analyze card holders, spend reports for compliance, report all findings to the supervisor.

Incumbent is expected to work independently to complete assigned tasks. Must be able to proactively move projects ahead with an understanding of competing priorities.

• Additional Duties and Responsibilities as Assigned:

• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

In addition to the employee's base salary, this position is eligible for $3,087 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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