Patient Services Representative - Bayside Lakes Family Practice, Health First Medical Group, Full-Time

Health First Palm Bay , FL 32907

Posted 1 week ago

To be fully engaged in providing No Harm/Quality, Customer Experience, and Stewardship through friendly, rapid and accurate patient support, including completion of patient registration documentation, appointment scheduling and assistance with a variety of departmental projects and clerical duties.

Primary Accountabilities

  • Demonstrates knowledge of and supports the organizations mission, vision and value statement.

  • Completes work within authorized time to ensure compliance with department standards.

  • Maintains established benchmarks as related to assigned tasks and shows continual growth and improvement in benchmarks.

  • Pre-registers, pre-certifies and schedules patients accurately and in a timely manner.

  • Processes and maintains all schedules for area of responsibility, runs schedules daily, forwards to appropriate departments and/or individuals in a timely manner. Communicates schedule changes as needed.

  • Assembles charts accurately; verifies correct patient name, orders applicable records, verifies charge information is on chart.

  • Shows commitment to individual and departmental Continuous Quality Improvement and organizational operational effectiveness.

  • Adheres to all HFMG policies to ensure patient's privacy and the confidentiality of the Health Information.

  • Provides general reception duties including: greeting and assisting customers in a timely and courteous manner with a willing and helpful attitude.

  • Answers telephones properly, courteously, and tactfully with the public, physicians, outside businesses, and other departments. Directs calls to the appropriate party and transfers when appropriate. Takes complete and accurate messages.

  • Responds to phone messages in a timely manner.

  • Maintains physician and mid-level provider patient appointment schedules.

  • Facilitates patient appointments and referrals in a timely, efficient and friendly manner.

  • Provides superior customer service focused on professional and effective communication with patients and co-workers.

  • Engages patients who have been waiting past their appointment time notifying the patients of any delays.

  • Understands the impact of actions, attitudes, and the patient's perception as it relates to overall customer satisfaction and be self-aware of how your role affects the customer's experience.

  • Obtains demographic and insurance information from patient in a pleasant, efficient manner and inputs data accurately into the patient management system.

  • Verifies patient's eligibility of insurance utilizing assigned tools and resources, updates demographic and insurance as needed and copies information into the patient's account.

  • Prepares a financial estimate of the anticipated price for the services to be rendered prior to the performance of services and communicates the information to the patient.

  • Collects all current and past-due patient responsibility balances (i.e., co-payment, deductible, coinsurance, self-pay balances, retail products, bad debt balance) prior to services being rendered.

  • Performs daily reconciliation, balancing and cash out procedures.

  • Enters payments correctly into OTC and Cash Deposits systems.

  • Prepares the next day's work for all scheduled patients to include the financial estimate of the patient responsibility balance.

  • Initiates IT work tickets to resolve equipment or system related issues.

  • Maintains documentation for service on equipment.


  • Educational requirement of high school graduate and 1-2 years (Certified Administrative Professional), or two-year associate degree and 1 year of experience in either clerical role or healthcare environment; or high school graduate or equivalent and two years of experience is required.

  • Typing 45 WPM.

  • Knowledge of Medical Terminology and abbreviations desired.

  • Ability to use or operate computer, copy machine, and fax machine.

  • Excellent organizational and communication skills.

  • Knowledge of Microsoft Office programs, including Word and Excel preferred.

  • Demonstrates ability to relate well to all customers.

  • Demonstrates good oral and written communication skills.

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