Patient Services Coordinator

Overview

ANNUAL SALARY (DEPENDING ON SKILLS/EXPERIENCE): $44,512.00 - $46,592.00

SCOPE: Professionally greets and welcomes patients and their friends/family.

Registers and schedules appointments for patients in an efficient and timely manner. Answers, screens, and directs all incoming calls to appropriate personnel relaying messages between patients and clinical staff. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards, and US Oncology*s Shared Values.

POSITION STATUS: TEMPORARY

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES: Greets patients and visitors to the clinic in a prompt, courteous and professional manner.

Checks in patients and informs clinical staff of patient arrival. Provides and explains paperwork for the patient to complete prior to examination. Collects, proofs for completeness, and files patient forms.

Updates demographics and insurance information in the system. Collects co-pays and balances; provides receipt. Answers, screens, and responds to routine questions, routes to appropriate personnel, or take thorough messages.

Pages clinic personnel as appropriate. Communicates messages in an accurate and timely manner according to procedures. Checks patients out after examination.

Schedules returning appointments in accordance with physician and/or office guidelines. Provides patients with appointment details such as time, location, directions, instruction sheets, and other details. Records patient cancellations and missed appointments; reschedules appointments.

Notifies appropriate staff of the cancellation and makes note in patient chart. Provides general administrative support by filing charts and forms. Maintains lobby area in a neat and orderly manner.

Maintains a legible supply of forms and appropriate office supplies required for daily activities. Adheres to confidentiality, state, federal, and HIPPA laws and guidelines with regards to patient*s records. Other duties as requested or assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent required.

• Some receptionist or office experience preferred.

• Proficiency with computer systems and MicroSoft (Outlook, Office Word, and Excel) required.

• Must successfully complete required e-learning courses within 90 days of occupying position.

BENEFITS & PERKS:

• Medical, Dental, & Vision Insurance for Full & Part Time Employees

• FSA, HSA, Transit and Dependent Care Pre-Tax Programs

• Company Paid Life Insurance

• LTD & Self and Dependent Life Insurance Programs

• 401k Retirement & Matching Plan

• Generous PTO and Paid Holidays

• Continuing Education

• Reimbursement Program

• And Much More!

It is the policy of Epic Care to afford equal opportunity for employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, family status (including pregnancy), marital status, military status, sensory, physical, or mental disability, genetic information, or any other factor protected by local, state or federal law, and to prohibit harassment or retaliation based on any of these factors.

Epic Care is an Alcohol and Drug-Free workplace. Learn more about Epic Care at https://epic-care.com/careers/.

Our mission is safe patient care; we require all our employees to be vaccinated as such vaccinations are available and subject to the narrow exceptions provided by applicable law.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination.

Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

WORK ENVIRONMENT: The work environment may include exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment.

Work will involve in-person interaction with co-workers and management and/or clients. Work may require minimal travel by automobile to office sites.