Patient Services Coordinator Ambulatory I - Foh, Hcmc Brooklyn Park Clinic

SUMMARY

We are currently seeking a Patient Services Coordinator to join our UNIT/DEPT team. This full-time role will primarily work on-site (SHIFT: days/evenings, and every 3rd weekend).

Purpose of this Position: The purpose of this position is to provide a welcoming experience for patients and their families. The main objectives of this position are to meet and exceed patient expectations as it relates to front desk procedures; to act and communicate in a professional and positive manner to patients, providers and care team staff; and to provide team-oriented support to staff to assist in meeting overall HHS registration quality goals. This is a high patient volume, multi-tasking position, with afternoon, evening and weekend hours.

A $500 hiring incentive is available for eligible external candidates (current employees, contract/temporary workers, and former employees returning to HHS within one year are ineligible).

RESPONSIBILITIES

• Welcomes patients and guests in a friendly manner, following the "I am Welcomed" standard workflow

• Provides navigation assistance to all patients and guests

• Utilizes the electronic health record accurately and efficiently to perform the following functions:

• Patient Check-in

• Point of Service Collections (Co-payments, Self-pay, and outstanding balances)

• Registration

• Patient Check-out (Schedule following the standard processes)

• Verify insurance accuracy through RTE (Real Time Eligibility) and Benefit Engine

• Ensures personal workspace and patient waiting areas are neat and sanitized.

• Responsible for handling patient financial transactions

• Cash Box

• Cash Collections

• Credit/Debit card transactions

• Daily reconciliation

• Promotes the organization and assists in maintaining clinic efficiency

• Check-out patients

• Provide scheduling support for contracted providers and specialty departments

• Provide support for providers with requests and urgent needs

• Manages special patient needs upon request

• Maintains Clerical Pool In-basket messages; messages are completed appropriately based on the SLA (Service Line Agreement) and urgency of the message

• Receives and creates encounters for medical forms and delivers them to the clinical team

• Assist with processing of time sensitive patient's needs, such as patient forms, etc.

• Perform other duties as assigned

QUALIFICATIONS

Minimum Qualifications:

• High School Diploma or equivalent

• At least one year of experience in related field and/or six months of Front of House experience

• One year of customer service experience

Preferred Qualifications:

• Ability to work cohesively, effectively, and respectively with individuals from a variety of economic, social, and culturally diverse backgrounds

• Ability to work in a fast-paced, continually changing environment

• Ability to respond appropriately to shifting priorities

• Ability to prioritize work assignments

• Consistently exceeds quality and productivity standards, including accuracy in patient registrations and scheduling as well as customer service expectations

• Demonstrates knowledge and understanding of organizational policies and procedures

• Technical proficiency in basic computer skills and applications suca as Microsoft Office and Outlook

• Ability to work independently and in a team setting

Knowledge/ Skills/ Abilities:

• 6 months of previous HHS experience

• Associate Degree (Healthcare or Business concentration preferred) or 2 years of customer service experience in similar clinic/ambulatory healthcare environment

• Certification from

• HFMA OR

• NAHAM OR

• HBI Patient Access Certification

• Experience with Electronic Health Records (EHR) - Epic experience preferred

• Understanding of medical terminology

• Experience with different payers/insurance requirements

• Bilingual fluency in English/Spanish or English/Somali or other languages including ASL (not required)