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Part-Time Office Assistant II - Irvine Animal Care Center

Expired Job

City Of Irvine, CA Irvine , CA 92606

Posted 4 months ago

Description

The City of Irvine is seeking skilled candidates with a background in animal care, demonstrated office experience and strong customer service skills to assist with the front office operations at the Irvine Animal Care Center. This position is Part-time with a schedule requirement of 19 hours per week.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Assist the public with paperwork for the receipt and intake of impounded animals, animal adoptions, animal licensing and general animal reunions with owners.

  • Respond to public inquiries and answer a variety of questions about Animal Care Center programs and services via the telephone and in person.

  • Perform general clerical tasks such as data entry into the Chameleon database, record keeping, answering phones, copying and filing.

  • Assist with processing, collecting and accounting for money.

  • May train and provide day-to-day direction to entry-level staff.

  • Maintain inventories and lists; order supplies and forms.

  • Research and review a variety of materials; maintain and update files, records and logs pertaining to the Animal Care Center.

  • HOURS: 19 hours per week, weekday hours may vary and some weekend availability is required.

Minimum Training and Experience Required to Perform Essential Job Functions

  • High School diploma or equivalent and one year of responsible clerical experience or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Experience working in an animal shelter or animal care setting, strongly preferred.

  • Ability to multi-task in a busy animal shelter environment with exposure to a variety of domestic and wild animals with varying degrees of dander, fur and feathers.

  • Excellent customer service, interpersonal and communication skills.

  • Ability to respond to potentially intense, sensitive situations in a rational and decisive manner, using tact, self-restraint and good judgment.

  • Ability to take direction, work independently, and display detail orientation and excellent organizational skills.

  • General administrative and computer experience a must.

  • Ability to push, pull, drag, lift, and carry equipment/supplies (weighing up to 50 lbs), and ability to lean, stoop, twist, and bend in the performance of job.

Supplemental Information

CITY OF IRVINE

The City of Irvine is located 40 miles southeast of Los Angeles and six miles from the ocean in Orange County, California. Irvine encompasses more than 66 square miles and has a current residential population of more than 267,000. Incorporated in 1971, Irvine is recognized as one of America's safest and most successful master-planned urban communities. Top-rated educational institutions, an enterprising business atmosphere, state-of-the-art transportation programs and systems, sound environmental stewardship, and respect for diversity all contribute to Irvine's enviable quality of life. The City is ideally located adjacent to John Wayne/Orange County Airport and close to many of Southern California's largest tourist attractions, numerous resorts, and some of the state's finest beaches.

Irvine has also been recognized as one of America's Best Places to Live, according to Money Magazine. The City of Irvine also has the distinction of being one of the safest cities in the United States with a population of more than 100,000, based upon FBI statistics on violent crime.

The City employs over 800 full-time and more than 700 part-time personnel and has an operating budget of $199.7 million. The Irvine community features an array of entertainment and recreational opportunities, parks and open space, a nationally recognized school district, a vibrant business environment, and an exceptional quality of life that makes it one of the most desirable cities in which to live and work.

THE DEPARTMENT

Community Services

The Community Services Department has developed over the City's history into an award winning mixture of programs and services. The Department employs 127 full-time and approximately 500 part-time personnel. Community Service programs/functions include Senior Services, Child, Youth, and Family Services, Animal Care, Recreation and Park Services and Operations, Orange County Great Park, Disability Services, Athletics, Aquatics, Fine Arts Center, Facility Reservations and Contract Classes, Development and Park Planning, Environmental and Open Space Programs, Administrative, Business and Support Services, Community Relations, Volunteer Coordination, Public Information and Special Events, and Transportation Services (TRIPS).

The Department oversees development and maintenance of more than 700,000 square feet of high quality public facilities, creation of community and neighborhood park systems, and operation of existing parks and facilities, which includes: athletic fields and two aquatic centers, multiple community and neighborhood parks, senior centers, eight community centers, a fine arts center, an adventure playground, a nature center, an animal care center and a skate park.

The Community Services Department vision is to create a lasting contribution to the health and well-being of the community. The Department's mission is to provide exceptional service, innovative programs, and diverse cultural experiences in vibrant and sustainable spaces.

SELECTION PROCESS

The selection process may include one or more of the following: application review and evaluation, online examination, performance test, written test, and/or oral interview examination.

Questions asked during the selection process are based on the knowledge and abilities required to successfully perform the job. If you have a disability that requires accommodation during the selection process, please notify Human Resources at least two business days prior to the first phase of the selection process.

Prior to appointment, the City of Irvine conducts a thorough background investigation. In addition, the successful candidate may be required to take and pass a post-offer medical examination, which may include drug screening by a physician to ensure their ability to perform assigned duties.

The City of Irvine is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

ADDITIONAL INFORMATION

Part-time employees are employed "at will" and serve at the pleasure of the appointing authority. As such, their services can be discontinued without cause.

Certain City operational budgets may not include funding for mandated CalPERS employer contributions; therefore, a qualified candidate who is a current member of CalPERS may be restricted from temporary/part-time employment with the City of Irvine.


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Part-Time Office Assistant II - Irvine Animal Care Center

Expired Job

City Of Irvine, CA