We started Birchbox in 2010 to redefine the way consumers discover and shop for beauty and grooming. The company quickly grew from an exciting idea to a business that has materially shaped the beauty industry: we've activated an enormous group of underserved, untapped consumers, awakening their relationship with beauty by making the experience relevant, easy and fun. Our innovation isn't the simple concept of delivering a box of samples - it's understanding that although not everyone is passionate about beauty and grooming, everyone still deserves to have a great experience finding, trying and buying it.
Birchbox operates in six countries, reaching more than 2.5 million active customers with a portfolio of 500 best-in-class prestige brand partners. We have retail locations within select Walgreens stores across the US as well as a flagship Birchbox store in Paris.
About the role
We're looking for a Part-Time Executive Assistant to the COO who can keep pace in a fast-moving environment without losing their cool and the ability to easily conduct themselves with the highest degree of dignity and professionalism. You will be responsible for all things that happen behind the scenes for our very busy COO, and you'll need the presence and confidence to be their liaison.
This is a part-time position and you could expect to work up to 30 hours weekly (10am-4pm Monday-Friday).
You must be:
Quick on your feet
Poised with polished social skills
Focused on what's going on around you
Efficient and extremely organized
Scrappy (like us!) and resourceful
A problem solver (even before there is a problem)
High energy, passionate and positive
Trust-worthy and discreet
Calm under pressure
Have a good sense of humor
Not afraid to make decisions
Schedule & manage our COO's busy calendar
Ensure that all meetings are prepped and they start and end on time
Book frequent and sometimes complex travel arrangements, both domestic and international
Handle special projects from the Executive Team (i.e. team offsite, research, event planning, presentation prep )
Complete multiple monthly personal and corporate cash/expense reports for the Executive Team
Provide occasional support for your other team members
Handle legal and financial documents with discretion and timeliness
Coordinating and picking up lunch daily for the Executive team
1-3 years executive support experience
Solid writing & editing skills
Superb time management skills
Tech savvy--ability to pick up new tools and software
Extremely organized and high attention to detail
Expert with Google Suite