Part-Time Executive Assistant

Birchbox New York , NY 10007

Posted 3 weeks ago

About Birchbox:

We started Birchbox in 2010 to redefine the way consumers discover and shop for beauty and grooming. The company quickly grew from an exciting idea to a business that has materially shaped the beauty industry: we've activated an enormous group of underserved, untapped consumers, awakening their relationship with beauty by making the experience relevant, easy and fun. Our innovation isn't the simple concept of delivering a box of samples - it's understanding that although not everyone is passionate about beauty and grooming, everyone still deserves to have a great experience finding, trying and buying it.

Birchbox operates in six countries, reaching more than 2.5 million active customers with a portfolio of 500 best-in-class prestige brand partners. We have retail locations within select Walgreens stores across the US as well as a flagship Birchbox store in Paris.

About the role

We're looking for a Part-Time Executive Assistant to the COO who can keep pace in a fast-moving environment without losing their cool and the ability to easily conduct themselves with the highest degree of dignity and professionalism. You will be responsible for all things that happen behind the scenes for our very busy COO, and you'll need the presence and confidence to be their liaison.

This is a part-time position and you could expect to work up to 30 hours weekly (10am-4pm Monday-Friday).

You must be:

  • Quick on your feet

  • Poised with polished social skills

  • Focused on what's going on around you

  • Efficient and extremely organized

  • A self-starter

  • Scrappy (like us!) and resourceful

  • A problem solver (even before there is a problem)

  • High energy, passionate and positive

  • Trust-worthy and discreet

  • Calm under pressure

  • Have a good sense of humor

  • Not afraid to make decisions

  • Helpful disposition

Key Responsibilities:

  • Schedule & manage our COO's busy calendar

  • Ensure that all meetings are prepped and they start and end on time

  • Book frequent and sometimes complex travel arrangements, both domestic and international

  • Handle special projects from the Executive Team (i.e. team offsite, research, event planning, presentation prep )

  • Complete multiple monthly personal and corporate cash/expense reports for the Executive Team

  • Provide occasional support for your other team members

  • Handle legal and financial documents with discretion and timeliness

  • Coordinating and picking up lunch daily for the Executive team


  • Bachelor's degree

  • 1-3 years executive support experience

  • Solid writing & editing skills

  • Superb time management skills

  • Tech savvy--ability to pick up new tools and software

  • Extremely organized and high attention to detail

  • Expert with Google Suite

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