This position reports directly to the Program Director, Student Support Services (SSS)/TRIO Grant. This position will maintain accounting for the divisional office, personnel files, day to day operation of the office, general website updates, procedural manual updates, and other duties as assigned.
Associates Degree or equivalent required
2 years secretarial or administrative assistant experience, database, and customer service experience required; basic bookkeeping and organizational skills preferred.
Intermediate level experience with MS Office Suite
Experience working in higher education preferred
Professional and/or personal experience in overcoming barriers similar to those facing project participants is preferred
Job Specific Competencies:
Strong work ethic
Ability to multi-task and meet tight deadlines
Attention to detail, problem solver, show initiative, and exercise good judgment
Strong interpersonal skills to work with students, staff, faculty and administration
Ability to learn information and processes related to higher education
Calm, student-focused, pleasant approach
Self-motivated and self-directed
Knowledge of data base systems
Essential Job Functions:
Answer basic student questions and concerns related to the program
Maintain calendar for Program Director and other functions supporting SSS/TRIO
Daily management of office
Data entry and run reports
Manage office communications
Other duties as assigned
Position Specifications and Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Able to produce work with few or no errors with specific deadlines for completion.
Requires close work on a computer screen for extended periods
Operates basic office equipment
Communicates through oral and/or written forms
Competently uses Microsoft Office products
May require lifting up to 10 pounds