Part-Time Secretary, Grade B

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title Part-Time Secretary, Grade B Position Number 897611 School/Division Hofstra College of Liberal Arts and Sciences-Natural Science Department Full-Time or Part-Time Part-Time Description

Reporting to the Department Chair of Biology, the Part-Time Secretary provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Part-time Secretary will be responsible for the day-to-day office operations.

Responsibilities include, but are not limited to:

• Greets visitors and callers, handles their inquiries, and directs them to the appropriate individual.

• Provides information related to the department and University.

• Maintains and updates departmental files and student records.

• Processes workflows and overrides as directed by the Chair.

• Prepares and posts Departmental Schedule each semester.

• Sets up and maintains department calendars each semester.

• Assists faculty in ordering textbooks and other forms as needed.

• Assists students with the registration process as needed.

• Orders and maintains office equipment, supplies, and general office supply inventory.

• May assist with the coordination of applications for prospective faculty.

• Submits Work Orders and Key Requests to Plant Department as needed.

• Distributes incoming mail and packages.

• Supervises Federal Work Study Student Aide if present.

• Assists with the coordination of events when needed.

• Provides assistance and support to the Department of Biology as needed.

• May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours: Monday through Friday from 10am to 2pm.

Subject to bumping

Qualifications

• Prior office experience required.

• Must possess excellent interpersonal and communication skills.

• Proficiency in Microsoft Word, Excel, and Outlook.

Preferred Qualifications

• Proficiency with Zoom or Microsoft Teams, preferred.

• Proficiency with Google Docs and Google Sheets.

Special Instructions Deadline Open Until Filled Date Posted 10/05/2023 EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range $18.74 per hour

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

• Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.