Part-Time Secretary, Grade B

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title Part-Time Secretary, Grade B Position Number 896404 School/Division School of Health Sciences Department Office of the Provost, School of Health Sciences

• Dean's Office Full-Time or Part-Time Part-Time Description

Reporting to the Dean, the Part-Time Secretary provides secretarial support to the Dean's office in the School of Health Sciences. This position requires an individual who is detail oriented, self-motivated, well organized, and has the ability to exercise good judgment and discretion with sensitive and confidential information in a fast-paced environment.

Responsibilities include, but are not limited to:

• Greets visitors and callers, handling their inquiries, and directing them to the appropriate individual.

• Assists the Administrative Assistant with maintaining appointment calendars for Dean, Vice Dean, Associate Deans and Assistant Deans.

• Maintains and updates personnel files.

• Tracks and resolves status of outstanding academic forms.

• Assists with the tracking of the Dean's office expenses and prepares expense reports.

• Maintains general office supplies inventory.

• Orders posters, envelopes, letterhead, post cards, etc. through the online Print Center.

• Maintains office equipment by making necessary service calls and ordering computer/printer supplies.

• Assists with event planning by collaborating with Event Management, Conference Services, Tech Services and Catertrax, as needed.

• Manages and distributes incoming mail and other materials.

• Submits work orders and key requests to the Plant Department.

• Assists with the preparation of pamphlets, flyers, and other departmental information documents.

• Processes reimbursements via check requisitions and Chrome River.

• May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours: Monday through Friday from 8:30am to 12:30pm

Subject to bumping

Qualifications

• Prior office experience required.

• Excellent interpersonal, communication, and organizational skills.

• Ability to prioritize and work on initiatives in a fast-paced, deadline driven environment.

• Ability and willingness to handle data entry, mail merges, and tables.

• Excellent typing skills and proficiency in Microsoft Word, Excel, and Outlook.

Preferred Qualifications

• Previous work experience with Ellucian Banner, Chrome River, DegreeWorks, Online Print Center, Work Request

• WebTMA7, 25 Live, CTS Web and Room Reservation is a plus.

Special Instructions Deadline Open Until Filled Date Posted 09/03/2024 EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range $18.74 per hour

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

• Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.