Part-Time Secretary, Grade B

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title Part-Time Secretary, Grade B Position Number 896731 School/Division Hofstra College of Liberal Arts and Sciences-Social Science Department Hofstra College of Liberal Arts and Sciences (HCLAS), Economics Full-Time or Part-Time Part-Time Description

Reporting to the Department Chair, the Part-Time Secretary provides general secretarial support for faculty members and assists with daily office operations.

Responsibilities include, but are not limited to:

• Greets visitors and callers, handling their inquiries and directing them to the appropriate individual.

• Maintains and updates departmental files and student records.

• Assists with scheduling student advising and other appointments with the Department Chair.

• Assists with preparation of reports.

• Orders equipment and supplies for the department and maintains transaction log of all purchases.

• Completes and submits purchase requisitions and maintains records of all orders.

• Maintains general office supplies inventory and places orders when needed.

• Maintains office equipment by making necessary service calls and ordering computer/printer supplies.

• Assists students with the registration process by submitting overrides.

• Manages and distributes incoming mail and other materials.

• Assists with supervision of student employees and reviews student employee's hours worked each week.

• Confers with faculty to order required textbooks each semester.

• Submits work orders and key requests to Plant Department.

• Makes travel arrangements - orders buses, car service, etc. and completes check requisitions for travel reimbursements.

• Sets up and maintains department calendars (teaching, tutoring, events, office hours, etc.) each semester.

• Assists with review and updates departmental web pages in consultation with the chair and faculty.

• Assists with the preparation of pamphlets and other departmental information documents.

• May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours: Monday through Thursday 9am to 2pm.

Subject to bumping

Qualifications

• Excellent interpersonal and communication skills required.

• Ability to prioritize and work on own initiatives in a fast-paced, deadline driven environment.

• Excellent typing skills and proficiency in Microsoft Word, Excel, and Outlook.

Preferred Qualifications Special Instructions Deadline Open Until Filled Date Posted 05/30/2024 EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range $18.74 per hour

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

• Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.