Part Time School Secretary For The 2024 - 2025 School Year

School Name: St. Kieran Catholic School

Location: 1347 Camillo Way, El Cajon, CA 92021

Reports to: Principal

Employment Type: Part Time (M-F, 12pm - 3pm)

FLSA Status: Non-Exempt

Pay Rate: $20 - $22/hr.

To Apply: Please provide a brief cover letter / statement that states why you want to serve the Catholic Church as a part time School Secretary at St. Kieran Catholic School.

The position of school secretary is a highly organized and detailed role. The School Secretary provides administrative support to the school, parish, and its staff. The School Secretary will maintain confidentiality at all times. The school secretary will discern situations that may include conflict of interest and will ensure clear boundaries are in place. Additional discretion is required with the following: school records, perform clerical tasks, prepare reports, and provide customer service to students, parents, and staff. The school secretary works under the direction of the principal.

School Secretary Duties and Responsibilities:

• Answer incoming telephone calls and provide customer service to students, parents, and staff

• Maintain student and staff records, transcribe minutes of meetings, and file documents

• Prepare reports, correspondence, and other materials as needed

• Perform data entry, filing, and other clerical tasks

• Monitor school attendance and manage student attendance records

• Provide assistance to the school staff with administrative tasks

• Assist with school operations

• Required to Handle confidential information with discretion

• Ensure compliance with applicable laws and regulations

• Excellent organizational, multitasking, and communication skills

• Proficiency with Microsoft (MS) Office Suite and other software programs

• Ability to maintain confidential information with discretion

• Ability to work independently and take initiative

• Professional demeanor and customer service-oriented attitude

Administrative/ Other Responsibilities:

• Return voice-mail/e-mail messages in a timely manner

• Communicate regularly with parents

• Maintain a neat and orderly classroom

• Demonstrate a respectful demeanor with staff, students, and parents

• Observe utmost confidentiality regarding parent, student, staff information/conversations

• Supervise playground and other areas of duty as the role may require

• Other duties as assigned

Religious Qualifications:

• Active, practicing Roman Catholic (preferred)
• Respects and understands a Catholic school philosophy

Professional Qualifications:

• Exceptional attention to detail

• Strong organizational and time management skills, and ability to prioritize

• Self-starter and driven

• Excellent communication and interpersonal skills

• Strong problem-solving skills and analytical abilities

• Portrays a professional demeanor

• Does not share personal information of students, staff, families without authorization from administration/guardian

• Clearly understands role as secretary and understands the importance of representing the school vs. personal interest/opinions

Physical Requirements:

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a phone system. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the school facility to attend meetings, briefings, and other work-related events.

The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. Kieran Catholic School, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.

How to Apply: Interested and qualified applications should Apply Here