Part-Time Office Manager

Next15 is a data and technology-led growth consultancy that employs nearly 4,000 people across 38 offices in 15 countries. Within our family of 24 consultancies and marketing businesses (our brands), we focus on solving our clients' growth problems.

Role overview

We are looking for an Office Manager for our San Francisco hub (300 California St., Suite 200) on a part-time basis. Reporting to the Operations Manager (Op) & Head of Property (HoP), you will work onsite and oversee the facility operations while coordinating multiple activities related to ensuring an effective and efficient office environment and consistency of experience.

The part-time hours for this position are Tuesdays, Wednesdays and Thursdays from 8:30 am to 2 pm with some flexibility to provide additional support when events are happening in the office although events do not happen frequently.

As an Office Manager at Next 15, you will:

• Ensure the office is maintained orderly continuously working with janitorial staff. With contract information provided by the landlord, confirm janitorial work is done properly and consistently within scope. Communicate quality control concerns to the landlord.

• Monitor annual budgets working with brands in each respective hub for all office-related purchases and capital expenditure plans related to office furniture and equipment.

• Ensure the kitchens, cafés, common spaces, and meeting rooms are clean, appropriately used, and scheduled appropriately.

• Oversee vendor contracts and work with building management for any facility renovation projects including HVAC, electrical systems, and floor arrangements.

• Manage all regular purchases of capital expenditures and various other purchases directly related to the office.

• Work with other Next 15 offices to ensure consistency in office management approach and an efficient and effective office environment.

• Liaise with building management representatives to ensure the proper functioning of building systems including mechanical, electrical, fire/life safety, janitorial and others.

• Manage security systems for the office. Actively monitor the offices for security threats and work with authorities, building management security, and security vendors where necessary.

• Coordinate with brand (internal businesses) and Next 15 IT departments to provide effective and efficient video and teleconferencing services, as well as display and presentation capabilities for shared conference rooms.

• Perform various special projects as they arise from time to time that relate to the office infrastructure and environment.

• Coordinate with the Green 15 team to collect ongoing data pertaining to energy and waste usage, ethical procurement practices, supplier compliance, and environmental quality measurements.

• Run regular office space usage reports advising OP & HoP and brands on ultilziaiton of allocated space to maintain and monitor proper space usage.

• Monitor employee morale and satisfaction with the work environment, providing support and activities when needed and within budget.

• Sort and distribute mail and packages according to the Next15 system. May involve transporting mail and/or packages to a nearby post office or UPS location. This job description may change from time to time as necessary.

You will bring:

• At least 3 years of experience in overseeing office facilities, including maintenance and operations.

• Experience in monitoring and managing annual budgets for office operating expenses.

• Experience liaising with vendors, building management, and staff to maintain office standards.

• Experience procuring services and materials, ensuring cost efficiency.

And in return, Next15 offers:

• Great compensation package, with an hourly rate ranging from $30 - $40

• 20 vacation days for the first year and 25 days annually thereafter, pro rata

• 12 recognized holidays in addition to 3 floating days

• 401k with employer matching

• Career progression

• Open and collaborative workplace culture

Why Us?

At Next15, our people are our biggest investment and greatest asset. Whether it's creativity or analytical insight, we always look for people with a genuine passion for what they do, a desire to succeed and always endeavour to find new ways of working with clients.

We are committed to creating an inclusive and diverse workforce. We uphold and celebrate our differences. We do not discriminate.

Regardless of your colour, race, ancestry, national origin, citizenship, social background, religion, gender identity, sexual orientation, age, marital status, disability, or veteran status, you are welcome to join us. Just bring your whole self.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.