Part Time Office Assistant / Receptionist

Zynex Medical is seeking a professional and welcoming individual to join our team as the first point of contact for visitors, vendors, and employees. This part-time role is pivotal in creating a positive and organized atmosphere, managing the flow of incoming guests and supporting our office team members.

The ideal candidate will ensure the front office and common areas are maintained to high standards and will play a key role in upholding office security and administrative support across several departments. This role requires a proactive, organized, and service-oriented individual who thrives in a dynamic environment. In this role, you represent the Zynex brand.

This means you are responsible for providing a world-class experience to all “customers” in every interaction, every time. Every decision made must align to our mission, vision, and strategy. Every communication sent (through email, mail, or by phone) is to be professional, simple, and aligned.

Every problem or bottleneck is to be resolved with an efficient solution that is consistent with our strategy. Main Responsibilities Warmly greet and guide all visitors upon arrival, ensuring they are directed appropriately and notifying relevant team members of their arrival. Coordinate multiple conference room schedules to avoid conflicts or double bookings.

Support corporate trainers with administrative tasks to facilitate smooth onboarding for new employees. Contribute to workplace security by managing visitor badges, tracking access, and keeping an accurate visitor log. Accept and distribute incoming packages and deliveries efficiently.

Keep the reception and common areas clean and orderly, including daily checks and restocking in the breakroom. Utilize office equipment, including fax, copier, and computer, effectively and accurately. Provide administrative assistance to team members as assigned by Management.

Position Requirements: Excellent verbal and written communication skills, with a warm and welcoming demeanor to provide exceptional service to guests and employees alike. Strong ability to manage multiple tasks and schedules, particularly in coordinating conference room bookings and executive expense management.

Proficient in using standard office equipment (copiers, fax machines, computers) and able to quickly adapt to company software and systems. Consistently maintains clean and organized reception, common areas, and breakrooms, ensuring supplies are stocked and ready for daily use. Ability to manage visitor access by issuing and tracking badges, maintaining visitor logs, and assisting in upholding a secure work environment.

Reliable and committed to maintaining a regular on-site presence, with prior approval needed for any adjustments to the schedule (Monday–Friday, 4 to 5 hours per day). Willingness to provide administrative assistance across departments, demonstrating flexibility and a collaborative spirit as directed by Management.

Previous experience in a similar role or administrative capacity is preferred, along with a high school diploma or equivalent; additional training in office management is a plus.