Part-Time Office Assistant

Summary

Performs a variety of clerical and secretarial duties of average difficulty.

Essential Functions

• Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes; utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics;

• Take and transcribe minutes from various meetings;

• Greet visitors by phone and in person, ascertain nature of business, provide assistance or referral, provide information;

• Schedule appointments and maintain a calendar;

• Open, review, and route mail;

• Arrange meetings by compiling agendas and support materials, distributing materials, and providing set-up of meeting room. Post meeting notice if legally required;

• Maintain department files and records; compile information from records and prepare reports;

• Review and proofread correspondence, memos, and reports to ensure accuracy and correctness;

• May perform higher level duties for training purposes and to perform duties on a substitute basis;

• Performs related duties as directed.

Qualifications

Completion of a high school diploma or the equivalent with an additional one to three years of secretarial experience; or any combination of relevant education and experience which provides the following:

Knowledge and Abilities

Knowledge of:

• Office practices and procedures;

• Computer principles and procedures;

• Proper public contact and telephone etiquette.

Ability to:

• Possess word processing, typing, or data entry skills;

• Spell and use correct grammar;

• Transcribe material from a dictaphone;

• Communicate effectively with others;

• Prepare and maintain accurate records

• Perform computer/word processing functions.

Physical Requirements

• Occasionally stand walk, kneel and bend during the shift

• Push and pull objects

• Occasionally flex upper trunk forward, partial flexing of knees

• Occasionally rotate upper trunk to the right or left while sitting or standing

• Place arms above, at or below shoulder height