City Of Lubbock Lubbock , TX 79401
Posted 2 days ago
Summary
Performs a variety of clerical and secretarial duties of average difficulty.
Essential Functions
Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes; utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics;
Take and transcribe minutes from various meetings;
Greet visitors by phone and in person, ascertain nature of business, provide assistance or referral, provide information;
Schedule appointments and maintain a calendar;
Open, review, and route mail;
Arrange meetings by compiling agendas and support materials, distributing materials, and providing set-up of meeting room. Post meeting notice if legally required;
Maintain department files and records; compile information from records and prepare reports;
Review and proofread correspondence, memos, and reports to ensure accuracy and correctness;
May perform higher level duties for training purposes and to perform duties on a substitute basis;
Performs related duties as directed.
Qualifications
Completion of a high school diploma or the equivalent with an additional one to three years of secretarial experience; or any combination of relevant education and experience which provides the following:
Knowledge and Abilities
Knowledge of:
Office practices and procedures;
Computer principles and procedures;
Proper public contact and telephone etiquette.
Ability to:
Possess word processing, typing, or data entry skills;
Spell and use correct grammar;
Transcribe material from a dictaphone;
Communicate effectively with others;
Prepare and maintain accurate records
Perform computer/word processing functions.
Physical Requirements
Occasionally stand walk, kneel and bend during the shift
Push and pull objects
Occasionally flex upper trunk forward, partial flexing of knees
Occasionally rotate upper trunk to the right or left while sitting or standing
Place arms above, at or below shoulder height
City Of Lubbock