Part Time Office Assistant

City Of Enid, OK Enid , OK 73702

Posted 3 weeks ago

Position Description

POSITION DESCRIPTION

POSITION TITLE: Part Time Office Assistant DEPARTMENT: Solid Waste Services

POSITION CODE: PT520 FLSA STATUS: Non-Exempt

POSITION REPORTS TO: Solid Waste Supervisor EMPLOYEE CLASS: Part Time

POSITIONS SUPERVISED: None

BLS COMPARABLE: 43-6014, Secretaries, Except Legal, Medical, & Executive

Leadership: Provides co-worker leadership to others through motivation, team building,

and providing feedback.

CONDITIONS OF EMPLOYMENT:

  • Subject to post offer, pre-employment drug screen.

  • Subject to a pre-employment criminal background check.

  • Keyboarding speed at 45 wpm.

  • Intermediate Excel & Word skills.

  • English proficiency.

POSITION PURPOSE: To provide clerical support and customer service to the general public in matters involving the efficient operation of Public Utility Services.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

  • Provide assistance to Solid waste Supervisor in correlating work orders and data concerning polycart inventory.

  • Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software.

  • Open, sort, and distribute incoming correspondence, including faxes and email. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan distribution.

  • Provide clerical support and prepare responses to correspondence containing routine inquiries. File and retrieve documents, records, and reports for Solid waste.

  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

  • Provide assistance to other departments as needed.

  • Perform other duties as required.

PERFORMANCE MEASUREMENTS

  • Excellent customer service is provided to the public. Phones are answered and customers are appropriately assisted.

  • Supply orders are placed in a timely and efficient manner. Departmental staff has the materials they need to perform their jobs adequately.

  • Records are organized, filed, and easily retrieved. Technology is maximized to create ease in generating reports.

  • Effective working relations exist with City personnel.

  • Employees are assisted. Departmental and managerial staff is appropriately informed.

  • Employee understands and adheres to applicable safety policies.

  • The City's professional reputation is maintained.

QUALIFICATIONS

EDUCATION/EXPERIENCE High school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience.

CERTIFICATES/LICENSES: Additional related training preferred.

REQUIRED KNOWLEDGE: Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service Knowledge of principles and processes for providing customer and personal services.

English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Computer Intermediate personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc.

SKILLS/ABILITIES: Ability to use a 2-way radio.

Handle multiple tasks simultaneously.

Accurate and attentive to detail.

Excellent organizational skills.

Good communications and public relations abilities.

Ability to assist and support others.

Able to operate telephone, PC, copier, and other basic business machines.

PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

FINGER DEXTERITY: Manual dexterity sufficient to reach/handle items, work with fingers, and perceive attributes of objects and materials.

VISUAL ABILITIES: Normal vision, with or without corrective lenses.

PHYSICAL STRENGTH: Exerts up to 10 lbs. of force occasionally.

Light physical activity performing non-strenuous daily activities of an administrative nature. Extensive sitting. Frequent use of arms, hands, and fingers to reach, handle, touch, and feel.

LANGUAGE/COMPREHENSION: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

MATHEMATICS ABILITY: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratio, and percent and to draw and interpret bar graphs.

WORK SCHEDULE/HOURS: Variable. Part time schedule not to exceed 28 hours per week, which best fits data input and some customer relations.

OtherVariable lunch period and breaks in coordination with other personnel.

WORK CONDITIONS: Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

Noise level: Moderate noise (examples: business office with computers and printers, light traffic).

Other work conditions: None.

ADVANCEMENT CRITERIA

INTERMEDIATE ADVANCED
4-6 years clerical or work in related field.
4-6 years customer service experience.
7+ years specialized clerical or departmental experience.

Training or certification from vocational coursework.

Advanced knowledge of solid waste operating procedures.

Proficient Word and Excel skills.

Associate's Degree or equivalent in related field.

Knowledge of safety as it pertains to the job.

JOB DESCRIPTIONS

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded.

Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations. I have also received or have been offered a copy of this job description.

Printed Name__________________________ Date //_ Signature_______________________________



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Part Time Office Assistant

City Of Enid, OK