Part Time Human Resources Support Specialist

PART-TIME Human Resources Support Specialist

PAY is $18.00-$20.00/hour

HOURS: 25 hours/week with some flexibility on schedule

STATUS: Part-Time

Job Responsibilities

Provide support to the Human Resources department and others as directed. Ensure the overall new hire and termination processes are compliant, employee verifications are received and processed within stringent timelines, filing, retrieving, faxing, and copying documents (employee, client, and other miscellaneous), and other duties as assigned.

Job Functions

• Ensure all new hires are entered into the state database

• Answer and screen incoming telephone calls; assist callers and take messages as required

• Assist with employees needing troubleshooting in HRIS; re-setting passwords and making corrections to the entry of new hires in the HRIS

• Personnel Action Forms, Progressive Discipline Forms, and Separation Notice forms

• Follow-up with the client regarding missing items

• Completion of separation forms with the employees' working state

• Completion of address changes

• Ensure items are saved in company HRIS document files

• Process background check credentials for all new applicants as required; follow up with client on the status of background check requests

• Assist with the preparation for special events

• Distribution of the mail to the HR department

• Must be able to identify and resolve problems promptly

• Assumes other duties and or special projects as assigned by the HR team

Working Conditions

• FUN office environment; we work hard, but we always have fun whenever we can!

• Fast-paced

• Office hours are 8:00 am- 5:00 pm; part-time schedule can vary within that window

• Exposure to a variety of people and business types

• Microsoft Outlook, Windows, Excel, PowerPoint, Teams, Zoom

• Standard computers, printers, and scanners

• Fax/Copy machine

• HRIS Software

• Telephone system/voicemail

• Postage machine

• Reliable transportation

Education and Experience

High School Degree or equivalency required plus one year of office /clerical support; prior HR experience preferred.

Skills

• Bilingual Spanish preferred but not required

• Word processing skills

• Written and verbal communication skills

• Good organizational skills

• Self-motivated

• Flexible and adaptable

• High attention to details

• Ability to complete tasks from start to finish

• Able to execute written and verbal tasks timely

• Ability to work in a team environment

Physical Requirements

• Must be able to lift to 10-20 pounds

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

THIS POSITION IS NON-EXEMPT/HOURLY. CRIMINAL BACKGROUND CHECK AND PRE-EMPLOYMENT DRUG TEST ARE REQUIRED.