Part-Time Human Resources Assistant

Make a difference in a family's life!

Volunteers of America Upstate New York's continuum of residential programs offer homeless & low-income individuals and families safe housing and support services. We provide long-term solutions to the problems of homelessness, addiction, incarceration, and poverty by helping the people we serve overcome obstacles and develop healthier, more self-sufficient lives.

Position Title: Human Resources Assistant (Part-Time)

Pay Rate (Hourly): $16-$18/hour

Category: Non-Exempt

Reports to: HR Manager

Our Mission:

To enable people in our community to break the cycle of poverty and to reach their full potential.

Our Values:

Compassion

• Respect

• Integrity

• Teamwork

• Excellence

JOB SUMMARY

The Human Resources Assistant processes resumes and application forms, and screens applicants for employment with the goal of identifying high-quality candidates for referral to hiring managers. The Human Resources Assistant performs a variety of clerical and administrative tasks within one or more functional areas of Human Resources.

ESSENTIAL JOB RESPONSIBILTIES:

• Maintains contact with recruiting sources, posting available positions as needed.

• Communicates with applicants in person or by phone to collect necessary information for consideration, conduct phone screens, update applicant records, and to notify applicants of status.

• May conduct or arrange for any pre-employment testing or other processes, including reference and background checks. Also conducts random testing as required for current employees.

• Follows-up with hiring managers and keeps detailed records on applicant status

• Assists in development of Applicant Tracking System (ATS) processes and procedures.

• Conducts exit interviews.

• Participates in annual open enrollment efforts and benefits administration as needed

• Responsible for administration of random testing program (quarterly).

• Updates employment records and Human Resource Information System.

• Responsible for ongoing audit of employee data such as EEO, workers compensation codes, etc., to assure ongoing accuracy.

• Responsible for performance appraisal process including notification of due dates to management and follow up on delinquencies.

• Compiles data from employment records and prepares reports.

• Maintains and distributes current employee information, policies, procedures, and other communications.

• Maintains confidentiality of Human Resource records and information.

• Supports Human Resources department in special assignments and other duties as directed

EDUCATION & QUALIFICATION REQUIREMENTS:

• Associate's degree or greater in Human Resources/Business or two years of general human resource experience.

• A combination of education and experience may be considered

• Not-for-profit experience desired.

• High level of proficiency with Microsoft Excel, Word, and experience working with a database and report-writing tools.

• Valid driver's license and vehicle for travel.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performing the duties of this job requires frequent walking and standing in and around the office, resale sales and processing floor or warehouse. Must be able to occasionally lift loads of 30 pounds without assistance and the ability to sit, talk and hear is required. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus.

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The majority of essential duties are performed indoors, in a warehouse environment. Being located at the Canal Street Warehouse may expose the employee to draft and temperature fluctuations. The employee may frequently be exposed to variety of environmental conditions, including inclement weather, wet and/or humid conditions, excessive heat, cold, dirt, dust, loud noises, vibrations, fumes and/or caustic or toxic chemicals.

RESPONSIBILITY OF OTHERS:

The employee has no direct responsibility of others.

LIMITATIONS AND DISCLAIMER:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an "at-will" basis.

The Volunteers of America of Western New York is an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and reserve the right to perform substance abuse testing as needed.

Volunteers of America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.