Part-Time Firm Support Specialist I

Description & Requirements

The Firm Support Specialist I role is responsible for providing assistance to all employees and partners of Forvis Mazars by assisting in various administrative and operational tasks. This is a highly detailed position that requires strong adherence to quality control standards. A positive attitude and the ability to work in a team environment as well as independently is a must.

How you will contribute:

• Provide support for Forvis Mazars Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations, and transportation) and handle correspondence

• Oversee day-to-day office operations such as maintaining office supplies, equipment, and facilities

• Handle all aspects of incoming and outgoing mail and packages

• Help keep break rooms presentable by making coffee, restocking coffee supplies, and loading/unloading dishwashers, as well as other tasks, as needed

• Handle incoming phone calls for multiple offices and related switchboard tasks with a lasting, positive impression of the Firm

• Greet guests with lasting, positive impressions of the Firm

• Perform all aspects of facility support

• Ensure a clean, organized, and efficient office environment

• Assist with planning and execution of local events, meetings, and/or conferences. These local events will be those onsite and offsite.

• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.

• Finalize documents in an electronic format such as pdf document or Word document and proper filing/organization of those documents

• When needed, Print documentation and bind for client delivery

• Preparing and sending invoices

• Complete special projects as assigned

We are looking for people with Forward Vision and:

• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism

• Must be able to maintain and protect confidential matters.

• Strong proofreading and editing skills

• Attention to detail and strong organizational skills while working under deadlines

• Prompt, reliable, and dependable

• Pleasant and approachable demeanor with an ability to handle interruptions

• Willingness to cross-train and work as part of a team

• Availability to work the following hours: Tuesday - Friday 9:00am-4:00pm EST, with opportunity for additional hours when needed.

Minimum Qualifications:

• High school diploma or equivalent

• Fluency with Microsoft Office Suite

Preferred Qualifications:

• Associate degree
• 1-3 years of experience in a similar role

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