Infinity Rehab Tualatin , OR 97062
Posted 1 week ago
This is an on-site, part-time 20 hours/week, Monday-Friday position
We like to say it's greener here at Infinity Rehab. Here's why:
Annual compensation reviews
Paid time-off begins to accrue on your first day of employment
Benefits start on the first of the month after hire date-no long wait times!
401(k) program with company match
Fee-free health savings account (HSA) with employer match
Extensive professional development programming
Enhanced benefits offerings like acupuncture and massage
Culture of integrity, trust, respect, teamwork, and collaboration
Commitment to diversity and inclusion where everyone feels a sense of belonging
Employee assistance program (EAP) features exclusive discounts on a variety of services, including mental health, counseling, legal advice, and wellness
Tickets at Work benefit includes popular discounts for travel, entertainment, and your favorite retailers
COMPENSATION AND BENEFITS
Our extensive benefits include medical, dental, vision, life insurance, flexible spending accounts, fee-free health savings accounts (HSAs) with employer match, 401(k) plan with employer match, We also offer continuing education, an employee assistance program, employee referral bonuses, relocation assistance, and an annual employee appreciation event.
ESSENTIAL FUNCTIONS
Administrative Responsibilities:
Coordinate special projects including gift baskets, client holiday gifts, acknowledgement for clients, and mailings of executive letters
Support sales team and recruiting efforts by shipping conference supplies and marketing materials
Coordinate contracts on behalf of the President
Update client contract contact list
Compose, proof, and edit documents as needed. Create files, maintain and retrieve information and confidential files as requested
Oversee the home office administrative functions (furniture needs, space planning, building maintenance, etc.)
Serve as the primary person for front desk and office administration including greeting office guests, answering phones, mailings, shipping, etc.
Distribute incoming mail and faxes. Run outgoing mail through postage meter and mail
Serve as point of contact for UPS or other shipping entities. Support Home Office with shipping needs (i.e., asset management/IT)
Serve as point of contact for home office property manager
Serve as point of contact for Infinity Rehab's record retention program
Orders office supplies for home office and facilities while maintaining awareness and a good stewardship of the supply budget
Send new facility boxes for outpatient and SNF programs
Calendars/Meeting Arrangements:
Arrange meetings by finding venue, arranging meals, negotiating rates, arranging audio/visual needs, and handling all other needs to ensure a successful meeting
Review and reconcile final invoice to assure accuracy
Assist with travel arrangements as needed
ABOUT INFINITY REHAB
Infinity Rehab was founded by our president, who is a physical therapist. For nearly 25 years, we have been a therapist-run company (PT president, SLP and PT vice presidents). Infinity Rehab strives for clinical excellence through evidence-based research and practice of our proprietary Clinical Model. We are dedicated to the professional development of our clinicians through robust continuing education, leadership training, mentorship, and advancement opportunities.
Infinity Rehab provides equal employment opportunities (EEO) to all qualified individuals. Any personnel actions taken are without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, marital status, pregnancy, sexual orientation, or gender identity. In addition to federal law requirements, Infinity Rehab complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company operates.
We look forward to receiving your application and getting to know you better!
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Qualifications
High school degree or equivalent with additional training or education in administrative/human resources work
Exceptional relational skills to communicate effectively over the phone as well as in person. Superior communication skills; polished, professional, efficient.
Excellent detail orientation and accuracy
The ability to handle interruptions while maintaining a calm, professional demeanor
The ability to work successfully as part of a team
Lift up to 30 pounds
Outstanding proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint
Have excellent writing, editing, and composition skills
Solid knowledge of business protocols, best practices and practical, common sense business savvy
Equal ability to see the big picture and attend to the details
Be self-motivated, energetic, professional, organized, and able to prioritize assignments
Maintain confidentiality on privileged information, documents, communications, and conversations
The strong belief that the achievement of our mission "to set the standard in rehabilitation for successful aging by delivering the best of science with the art of caring" is reached through skilled, dedicated, and satisfied employees
Infinity Rehab