Part Time Administrative Assistant I

Job Title:

Part Time Administrative Assistant I

Department:

Provost Office

Job Description:

The part-time (18.75 hours per week) administrative assistant will support the Lynne & Henry Turley Memphis Center. This role will provide advanced secretarial and administrative support in academic and community-engagement environment. The assistant reports to Dean for Community Engagement & Executive Director of The Lynne and Henry Turley Memphis Center.

Job duties include but are not limited to the following:

• Handle routine office tasks such as greeting visitors, answering inquiries, and photocopying; Handle incoming and outgoing communications (phone, email, written correspondence) including prioritizing correspondence, drafting responses, and managing center mail activity.

• Maintain staff and center calendars; schedule appointments and meetings.

• Type and/or transcribe assigned materials including but not limited to correspondence and memoranda. Process queries for mass mailings.

• Operate and maintain a variety of office equipment including desktop and laptop computers, copiers, cameras, and video/recording equipment. Utilize appropriate software on the personal computer.

• Establish and maintain paper and electronic filing and record keeping system; Monitor and maintain inventory of office supplies through Workday punchout system.

• Assist in planning for and execution of meetings and events. Provides information packages for meetings and presentations for on and off campus events. Makes office runs, orders, and purchases as necessary.

• Assist with center program budgets and processes travel and expense reports, check requests, student payroll, and invoices and purchases for the center and affiliated programs in Workday.

• Maintain website of TMC and affiliated programs, including online public events calendar.

• Supervise student employees, including hiring, scheduling, and budget workload.

• Serve as a member of Turley Memphis Center team to support and advance College priorities.

Job Requirements:

• High school diploma or GED required; bachelor's degree preferred

• One year of administrative or clerical experience required preferably in higher education OR bachelor's degree required in lieu of experience

• Proficiency with MS Office required

• Excellent written and verbal communication skills required

• Demonstrated ability to multi-task and to work effectively and efficiently with faculty, staff, students, and off campus professionals required Demonstrated ability to organize numerous projects, work with attention to detail, consistently meet deadlines, and exercise professional judgment required

• Demonstrated ability to work with sensitive and confidential information required

A complete application includes a cover letter and a resume.

Rhodes offers an excellent benefits package and a great working environment. We are an equal-opportunity employer committed to diversity in the workforce.

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