Part-Time Administrative Assistant - Free Medical Clinic

University Physicians' Association, Inc. Knoxville , TN 37902

Posted 2 months ago

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Job Type

Part-time

Description

Part-Time Hours: 10-12 hours per week, Tuesday and Thursday

Responsibilities/Duties/Functions/Tasks

  • Develops positive working relationships with key internal & external constituents.

  • Excellent oral, written, presentation, and communication skills.

  • Able to effectively determine communication styles of team members who come from a broad spectrum of disciplines.

  • Answer and appropriately direct telephone calls for multi-line telephone.

  • Process and distribute incoming & outgoing mail, order office supplies, order food for meetings, call in work orders for computers, building maintenance, telephones, etc.

  • Maintain confidentiality.

  • Coordinates monthly and periodic emails to the Medical Staff.

  • Maintain physician e-mail distribution lists and newsletters.

  • Maintain Medical Staff Office websites (internal and external) with monthly changes.

  • Schedule, coordinate and maintain regular communication with leadership and their assistants regarding schedules, meetings and travel.

  • Adhere to UPA & FMC bylaws, rules & regulations, policies & procedures and regulatory requirements.

  • Excel both at working independently and in a team-oriented, collaborative environment.

  • Able to conform to shifting priorities and timelines through analytical and problem-solving capabilities.

  • Perform other duties as assigned.

Requirements

  • Effective communication, relationship-building and interpersonal skills

  • Exceptional attention to detail

  • Proficiency in Microsoft Word, Power Point and Excel

  • Ability to define problems, collect data, establish facts, and draw valid conclusions

  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

  • Sitting 80% at a desk.

  • Lifting, carrying & pulling of files.

  • Walking and delivering of files through the organization campus.

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Part-Time Administrative Assistant - Free Medical Clinic

University Physicians' Association, Inc.