Part Time Administrative Assistant

Diverse Computing Tallahassee , FL 32303

Posted 2 months ago

Admin. Assistant, $11-$13/hour depending on experience

Diverse Computing -- a local tech company that creates software for the criminal justice sector -- is looking for a part-time Administrative Assistant to join our team.

This position is all about moving between tasks quickly and efficiently to ensure that our office runs smoothly.

As the Administrative Assistant, you will:

  • work under the Office Manager to help with day-to-day tasks;
  • coordinate our lunch catering by contacting caterers and scheduling menus;
  • ensure the office stays clean by doing dishes, taking out garbage, wiping down surfaces, and vacuuming;
  • keep the kitchen stocked and order snacks and beverages as needed;
  • go on occasional grocery runs using our company vehicle;
  • handle incoming and outgoing mail on a daily basis;
  • be the first point of contact for phone calls and visitors;
  • communicate with the rest of the office via email regarding lunch menus, company events, and general housekeeping items;


This job might be for you if:

  • youre a master multi-tasker and dont get overwhelmed when you have several items on your to-do list;
  • youre uber organized and live for your lists and schedules;
  • youre familiar with Google Suite;
  • youre good at communicating verbally (required) and in writing (strongly preferred);
  • you can do some light lifting and other physical tasks on occasion;
  • youre available 15-20 hours per week between the hours of 8am and 5pm;
  • you plan to live in Tallahassee for at least a few years;
  • you can pass a background check and drug screening and have a clear driving record.


We ask a lot, but we give a lot in return:

  • We offer schedules that are flexible with classes and activities.
  • We have an award-winning office culture thats welcoming, fun, and collaborative. Weve been recognized as one of the countrys best places to work and one of the fastest-growing companies in the U.S.
  • Youll have access to a ton of perks like free catered lunch and snacks every single day, an on-site gym, and a pet-friendly policy.

Ready to apply?

  • Find more information about working at Diverse Computing on our website,
  • Fill out an application at Be sure to provide a cover letter that includes contact info for three professional references.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Administrative Assistant

Marquis Software

Posted 7 days ago

VIEW JOBS 12/12/2018 12:00:00 AM 2019-03-12T00:00 <p>The Executive Administrative Assistant will provide administrative support to the office and coverage of the front lobby. </p><p><br></p> <p><strong>Principal Responsibilities</strong></p> <ul> <li>Provides administrative support to the office which may include preparation of correspondence, making copies, etc.</li> <li>Fields and resolves building services requests</li> <li>Organizes and maintains information in a variety of file formats, including electronic files </li> <li>Coordinates appointment scheduling, travel arrangements and calendar maintenance</li> <li>Schedules meetings with internal personnel, clients and potential clients</li> <li>Makes copies, send faxes, coordinates mailings</li> <li>Provides administrative support for occasional special projects which may include the use of various software such as Microsoft Word, Excel, PowerPoint, Visio to prepare spreadsheets, charts, diagrams</li> <li>Assists with other duties as assigned</li> </ul> <ul> <li>Manages the front lobby area, maintaining an orderly environment </li> <li>Handles a multi-line incoming phone system, transferring calls as appropriate </li> <li>Receives and directs visitors</li> <li>Ensures adherence to visitor/vendor sign-in practices and security features</li> <li>Orders office supplies and monitors inventory control, approves invoices </li> <li>Prepares mail, facilitates daily mailings, and distributes all incoming mail</li> <li>Prepares outgoing FedEx and UPS parcels for pick-up and receives/routes said deliveries and maintains daily log documenting said delivery and pick-up information</li> <li>Assists with meetings and events as needed</li> <li>Publishes a monthly newsletter</li> <li>Administers employee timesheets</li> <li>Protects confidential information</li> </ul><p><strong>Requirements</strong></p><p><strong>Education &amp; Experience</strong></p> <ul> <li>High school diploma or GED required; Bachelor’s degree preferred</li> <li>Minimum of 2 years of administrative support experience in a professional setting</li> <li>Proficiency in the Microsoft Office suite</li> </ul> <p><strong>Physical and Mental Requirements</strong></p> <ul> <li>A self-starter, comfortable working independently, across various departments </li> <li>Independent follow-up and follow-through on assigned tasks, ability to audit own work</li> <li>Proven organizational skills</li> <li>Effective time management</li> <li>Excellent communication and customer service skills, to include effective writing</li> <li>Strong focus on customer service and proactive problem resolution</li> <li>Ability to prioritize responsibilities </li> <li>Careful attention to detail</li> <li>Maintain positive, professional demeanor </li> <li>Exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects</li> <li>Involves sitting most of the time, but may involve walking or standing for brief periods of time</li> <li>Bend body downward and forward by bending legs and spine, so as to crouch or stoop</li> <li>Extend hand(s) and arm(s) in any direction</li> <li>Seize, hold, grasp, turn or otherwise work with hands</li> <li>Pick, pinch or otherwise work primarily with fingers</li> <li>Express or exchange ideas by means of the spoken word</li> <li>Perceive the nature of sounds, receive detailed information through oral communication, make discriminations in sounds</li> <li>Clarity of vision at 20 inches or less</li> <li>Ability to judge distances and spatial relationships so as to see objects where and as they actually are</li> <li>Adjustment of lens of eye to bring an object into sharp focus</li> <li>Ability to identify and distinguish colors</li> <li>Observe an area that can be seen up and down or to the right or left while eyes are fixed on a given point</li> </ul> <p><strong>Environmental Factors</strong></p> <p>The individual in this position will encounter a work environment as described below. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.</p> <ul> <li>General office environment </li> <li>Lighting is adequate </li> <li>Temperature is regulated and moderate </li> <li>Low likelihood of unavoidable hazardous conditions </li> <li>Moderate noise </li> <li>Moderate dust</li> <li>Standard technology and office equipment accessible</li> </ul><p><br></p><p>Must be able to pass a criminal background check.</p><p><br></p> Marquis Software Tallahassee FL

Part Time Administrative Assistant

Diverse Computing