Part-Time Accounts Payable Coordinator

Company Description

PAW Health Network's mission is to make patient care both available and affordable. These days, that's not an easy feat, so for that to happen, we created a unique process that maximizes the efficiency of patient care. As we offer patient services ranging from basic wellness all the way to urgent care.

We offer affordable supportive services, such as therapeutic laser treatments and progressive arthritic management, PAW Health's support staff aims to improve overall quality of life for patients beyond the initial consultation of disease management.

From basic wellness to urgent care, PAW Health Network is available to see and treat patients on a same-day basis 24 hours per day including nights, holidays and weekends. PAW Health provides board-certified surgical services for a variety of pre-scheduled soft tissue and orthopedic services.

• This is a part-time position for 20 hours or less weekly*

Job Description

This Accounts Payable Coordinator role is to ensure all clinic invoices are paid on a timely basis, and that all invoices, receipts, and statements are stored in appropriate locations.

The information provided herein in no way states or implies that these are the only duties to be performed. You will be expected to follow any additional role-related instructions and to perform additional role-related duties as requested by the collaborative team.

• Repeated, accurate, and reliable creation of VENDOR accounts in ASANA, including the migration of any VENDOR data.

• Repeated, accurate, and reliable HANDLING AND IMPORT of accounts payable documents, including email receipt, email management, and ASANA platform

• Repeated, accurate, and reliable DISTRIBUTION of accounts payable documents to email recipients and/or electronic document storage location(s).

• Repeated, accurate and reliable UPLOAD of required documents into the VETCOVE platform

• Assist Accounts Payable department when necessary

• Engage the Collaborative Process, in accordance with current operational guidelines

Qualifications

• High school diploma or equivalent

• Proficiency in basic bookkeeping principles and accounting skills

• Strong organizational and time management skills to meet deadlines

• Analytical skills to identify discrepancies and resolve issues promptly

Within 90 days of employment, the individual is expected to be able to do the following:

• CONSISTENT navigation of ASANA and OUTLOOK
• 50% COMPLETION of PROJECT MILESTONE 01 for Vendor Set Up
• 50% COMPLETION of PROJECT MILESTONE 02 for Document Import
• 50% COMPLETION of PROJECT MILESTONE 03 for Document Distribution
• 100% COMPLETION of PROJECT MILESTONE 04 for VetCove Management

Within 3- 12 months of employment, the individual is expected to be able to do the following:

• Demonstrates confidence when communicating with leadership and staff.
• 100% COMPLETION of PROJECT MILESTONE 01 for Vendor Set Up
• 100% COMPLETION of PROJECT MILESTONE 02 for Document Import
• 100% COMPLETION of PROJECT MILESTONE 03 for Document Distribution
• 100% COMPLETION of PROJECT MILESTONE 04 for VetCove Management

And after 1 year of employment, the individual is expected to be able to do the following:

• Recognizes areas of conflict, and deals with open and honest dialogue

• Obtain CONSISTENCY for all assigned MILESTONES

• Autonomous handling of all vendor accounts

• Autonomous collaboration with Inventory and Accounts Payable departments.

Additional Information

• This is a part-time position for 20 hours or less weekly*

This position's work is mainly done in a clinical setting, occasionally functions may be performed remotely or off-site. While performing the duties of this job, individuals are regularly expected to sit and use a computer for many of the duties. Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions.

We offer our staff:

• Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA)

• Employee Assistance Program

• Paid Vacation and Sick Time for ALL Employees

• Paid Bereavement Program

• Paid Parental Leave Program

• Competitive Compensation

• Continuing Education Allowance (applies to licensed/registered/certified roles)

• Tuition Assistance Program

• Access to a CVA/CVT/CVPM Partnership through Penn Foster

• Career Development Opportunities

• Referral Bonus Program for most positions!

• Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc.)

Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check.

• Note - some benefits may only be available to or vary slightly for full time employment status vs part time status.

For additional details including our full equal opportunity statement, texting/outreach communication authorization, physical requirements of the job and more, please visit: https://allianceanimal.com/additionaljobdescriptiondetails/