Parks Project Coordinator

Description

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TENTATIVE RECRUITMENT SCHEDULE

Application Deadline: JUNE 27, 2024

Oral Board: WEEK OF JULY 15, 2024

IDEAL CANDIDATE

The City of Tracy is looking to add to their Parks Planning and Development Division team. The ideal candidate will be creative, highly organized, and an effective team player who is able to multi-task in a fast-paced environment.

The incumbent will assist in coordinating a capital project portfolio totaling over $180 million, including a number of City Council Measure V priority projects. They will also coordinate planning and design of projects in new development areas including construction administration of parks, sports complexes, streetscapes, and related City-owned landscaping.

DEFINITION

Under general direction, coordinates and manages activities related to the design, construction and renovation of the parks, sports fields, street landscapes and related recreational facilities, including the Parks Capital Improvement Plan and related capital projects; ensures compliance with environmental regulations and City development standards; performs a variety of technical level tasks relative to assigned area of responsibility; and provides complex staff assistance to the higher level manager.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from assigned supervisory or management staff. May exercise direct and general supervision over assigned staff.

CLASS CHARACTERISTICS

This is a management classification responsible for coordinating activities related to the design, construction, and renovation of parks, sports fields, street landscapes and related recreational facilities. Responsibilities include management and coordination of a variety of projects pertaining to park and recreational facility planning, maintenance and construction including the Parks Capital Improvement Plan. Incumbents serve as a technical and professional resource. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

Essential and Marginal Duties

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Coordinate and assist with park and landscape development projects including media contact/interaction, administration of contracts with consultants/contractors, management of outside consultants in the preparation of construction documents and cost estimates; assist with administration of construction projects, including project budgets, permitting and field inspections.

• Prepare and manage federal, state, and county grant applications for assigned projects.

• Attend, prepare and present staff reports and informational items to City Council, Parks Commission, Planning Commission, and other commissions and boards as assigned.

• Coordinate and conduct public and internal meetings regarding the design and development of new/renovated parks, sports and recreational facilities; respond to complaints.

• Plan review of projects from Development Services and Public Works Departments as they related to parks, streetscapes and recreation facilities.

• Plan review of municipal landscape and irrigation projects prepared by outside consultants.

• Design and inspect playground equipment for compliance with safety and accessibility requirements, including ADA requirements.

• Provide technical input, including cost estimates, for the preparation of operational and capital improvement budgets; assist with administration of budgets for assigned area.

• Use and provide technical assistance with a variety of computer aided design and graphic design software (i.e. AutoCAD, Adobe Suite, Sketchup, etc.) to design/refine designs of construction projects, including the preparation of professional construction documents and conceptual plans.

• Assist with Capital Improvement Program needs for the department and develop recommendations.

• Research and prepare technical and administrative reports.

• Inspect City, developer and commercial landscape installations to ensure compliance.

• Performs other related duties as assigned.

Minimum Qualifications

Knowledge of:

• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.

• Principles and practices of park, sports and recreational facility, and landscape design, architecture, construction, maintenance and horticulture related to park and landscape planning and design and related recreational uses.

• Principles and utilization of architecture tools, templates, scales and graphics.

• Principles and practices of project management of large-scale projects including managing timelines, monitoring and administering project budgets, and developing and delivering progress reports to governing bodies, management, and other stakeholders.

• Pertinent local, State and Federal rules, regulations, and laws.

• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

• Modern equipment and communication tools used for business functions and program, project, and task coordination.

• Computers and software programs to conduct, compile, and/or generate documentation.

Ability to:

• Provide administrative, management, and technical support for the Parks Planning and Development program.

• Organize and assisting with Parks Planning and Development operations.

• Conduct studies, prepare and present complex technical reports.

• Analyze problems, identify alternative solutions, and make recommendations in support of goals.

• Assist with preparation and administration of a budget.

• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

• Effectively represent the department and the City in meetings with individuals; governmental agencies; community groups; various business, professional, and regulatory organizations.

• Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.

• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.

• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to a bachelor's degree in landscape architecture, parks and recreation administration, ornamental or environmental horticulture, public administration, community development or related field and two (2) years of increasingly responsible experience in capital improvement program management including planning, design and development of parks and recreation facilities, streetscapes, and/or landscape construction.

Licenses and Certifications:

• Possession of, or the ability to obtain, a valid Class C California driver's license upon appointment.

• Possession of valid registration as a Landscape Architect with the State of California and a Landscape Designer certificate are highly desirable.

• Possession of a valid Certified Playground Safety Inspector (CPSI) Certification is highly desirable.

• May be required to complete National Incident Management System (NIMS) Training.

Additional Information

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.

ENVIRONMENTAL CONDITIONS

Employees predominately work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes. Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures.

DISASTER SERVICE WORKER

All City of Tracy employees are, by State and Federal law, Disaster Service Workers. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Labor Code. In the event of a declaration of emergency, any employee of the City may be assigned to perform activities which promote the protection of public health and safety or the preservation of lives and property. Such assignments may require service at locations, times, and under conditions that are significantly different than the normal work assignments and may continue into the recovery phase of the emergency. If a "Local Emergency" is declared during the employee's shift, employees will be expected to remain at work to respond to the emergency needs of the community. If a "Local Emergency" is declared outside of the employee's shift, employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers.

The City of Tracy provides a generous benefit package to employees in the Mid-Managers Bargaining Unit. A summary of key benefits is listed below. More information can be found in the Benefit Summary and in the Memorandum of Understanding between the City of Tracy and the Tracy Mid-Managers Bargaining Unit.

Health Benefits

• Choice of Kaiser, HMO, POS and PPO, and Sutter Health Plus HMO health insurance plans available. City contribution fully covers premiums for Kaiser HMO or Sutter HMO with dental and vision and provides a generous contribution towards other plans including Kaiser Point of Service Plan and PPO.

Dental and Vision Plans

• Choice of Delta Dental or Bright Now Dental plans available. VSP is available as a Vision plan.

Life Insurance and Long Term Disability

• Individual coverage of $50,000 is fully paid by the City. Supplemental life insurance may be purchased by the employee at the same premium rate paid by the City.

Retirement Program

• CalPERS (formula dependent upon hire date and membership status in CalPERS). Voluntary 457 Deferred Compensation programs available (MissionSquare & AIG/VALIC). The City participates in Social Security.

Paid Leave and Holidays

• General vacation accrues at the rate of 96 hours per year the first year and progresses up to 192 hours per year at 16 years of service. Management leave is accrued at 104 hours per year. Maximum accumulation of vacation, management leave, and floating holidays shall be 488 hours. Sick leave is accrued at a rate of 96 hours per year with unlimited accrual. There are 14 paid holidays per year (includes 2 floating holidays).

Management Benefit

• Fixed allowance of $960 per year to be used at employee's discretion for job related expenses.

Dependent Care and Medical Spending Accounts - (IRS Section 125): Available to eligible employees on a voluntary basis.

Additional Benefits

• Employee Assistance Program, AFLAC, Employee Credit Union, Direct Deposit, Scholareshare529 and Tuition Reimbursement.

01

Do you have the equivalent of a bachelor's degree in landscape architecture, parks and recreation administration, ornamental or environmental horticulture, public administration, community development or related field?

• Yes

• No

02

Do you have two (2) years of increasingly responsible experience in capital improvement program management including planning, design and development of parks and recreation facilities, streetscapes, and/or landscape construction.

• Yes

• No

03

Please provide the dates that you have obtained this experience so it can be verified on the job history you provided. If not applicable, please write N/A.

04

Do you currently possess a valid California Driver's License?

• None

• Class C

• Class B

• Class B w/Endorsements

• Class A

• Class A w/Endorsements

05

Do you possess a valid registration as a Landscape Architect with the State of California or a Landscape Designer Certificate?

• I possess a valid registration as a Landscape Architect with the State of California.
• I possess a Landscape Designer Certificate.
• I do not possess either of these.

06

Do you have possession of a valid Certified Playground Safety Inspector (CPSI) Certification?

• Yes

• No

07

Do you have public sector work experience?

• Yes

• No

08

Do you have experience coordinating capital improvement project scopes, designs, specifications and construction with internal and external stakeholders, legal counsel, outside agencies, utility companies, consultants, and contractors?

• Yes

• No

09

Do you have experience initiating, coordinating, and facilitating in neighborhood and public outreach, including meetings, communications, and Council updates?

• Yes

• No

10

Do you have experience working with data management software or project management software?

• Yes

• No

11

Do you have experience in the procurement of designers, contractors, and construction managers/inspectors for capital improvement projects?

• Yes

• No

12

Please indicate all knowledge, skills and/or abilities in which you possess:

• Demonstrated ability to manage multiple concurrent projects at different campuses

• Demonstrated ability to prepare project budgets and manage funding

• Demonstrated ability to direct the activities of consultants and contractors to meet the intended scope of work while managing budget and schedule constraints

• Demonstrated ability to evaluate construction project schedules to identify risks

• Clearly and effectively communicate with individuals and groups both internal and external to the organization

• I do not possess any of the above knowledge, skills and/or abilities

Required Question

Agency City of Tracy

Address 333 Civic Center Plaza

Tracy, California, 95376

Phone 209-831-6150

209-831-6158

Website http://www.cityoftracy.org