Park Academy General Secretary -10 Months

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

6/26/2024

Location:

Park Academy Middle School

Date Available:

08/26/2024

Closing Date:

ASAP

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JOB DESCRIPTION

Position: Part-Time General Secretary, Park Academy (20 Hours) - No Benefits

Responsible to: Park Academy Coordinator

Primary Function: Under the supervision of the Park Academy Coordinator ensures the smooth and efficient operation of Park Academy

Qualifications: Substitute Certificate; experience in secretarial and/or educational fields

Typical Responsibilities:

Engages in those activities related to operation of a school day.

• Arranges and maintains a schedule of all appointments for Program Coordinators, including intakes, IEP meetings, visitations, etc.

• Prepares and processes student attendance information via District Software (Genesis).

• Prepares forms, letters, and other documents; operates equipment incidental to office assignments.

• Assists Park Academy Coordinator in the annual statewide assessment preparation and implementation.

• Facilitates communication and troubleshoots with related departments (Technology, Health Office, Guidance, etc.).

• Maintains school administrative and student records as assigned.

• Assists in the organization and daily management of Extended School Year Programs operated by the district.

• Prepares requisitions and keeps records of expenditures.

• Processes all vouchers for Consultants providing services to Park Academy

• Processes orders for classroom/office supplies and materials.

• Assists in the preparation of the annual department budget.

• Assists Program Coordinator(s) with inventory management.

• Processes incoming correspondence.

• Orients new and substitute teachers to office procedures.

• Acts as receptionist; gives information, answers routine questions and complaints relating to Park Academy.

• Performs such other duties as may be required due to emergency situations or upon direction of the Park Academy Coordinator or designee.

• Coordinates delivered lunch program.

• Oversees morning drop-off.

• Coordinates community-based learning activities.

• Any other duties as assigned by administration.

Qualifications:

Substitute Certificate required.

• High school graduate supplemented by courses in education or business practices, typing, computers, etc.-- one to two years prior experience in similar work, preferred.

• Ability to take direction from different supervisors and to be able to accomplish multiple concurrent tasks.

• Ability to understand and follow oral and written directions and work independently.

• Knowledge and ability to use correct business English, spelling, mathematics and bookkeeping.

• Proven ability to maintain clerical records and prepare appropriate reports.

• Highly skilled in the formatting and preparation of reports utilizing current software and other appropriate programs.

• Working knowledge of office equipment, practices, and procedures.

• Working knowledge of the operations and function of a school office and the requirements of recordkeeping.

• Ability to prepare effective correspondence in routine matters and to maintain routine office management details with only general supervision.

• Ability to make decisions in accordance with established policies and regulations.

• Effective communication skills.

• Good organizational skills and the ability to establish a structured work environment.

• Ability to work through interruptions.

• Ability to deal with public tactfully and courteously and to work harmoniously with other employees.

• Maintain dignity, professionalism and confidentiality of assignment.

• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

Work Schedule:

10 months - part-time

PVRSSA Contract - General Secretary Guide

Hours - per PVRSSA Contract

Board approval: July 17, 2024