Parish & School Business Manager- St. Paul Catholic Parish

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Job Type

Full-time

Description

Parish Business Manager

Employment Status: Full-Time*

FLSA Status: Exempt (Salaried)

Schedule: Monday

• Friday 9 am

• 6pm, may vary/ 40 hours per week

Reports to: Pastor

• Full-Time Benefits

• Paid Holidays/Holy Days

• 403b Retirement

• 401 (a) Pension Plan

• Medical, Dental, Vision, Life

• Employee Assistance Program

• Short-term/Long-term Disability

Benefits may vary based on employment status and location.

Summary

The Business Manager supports the Pastor's administrative responsibilities to the parish, school, community center, and all associated ministries. The Parish Business Manager is a steward of the financial and physical resources of the parish and has fiduciary responsibility for all areas. In collaboration with the Pastoral Advisory Committees/Councils, the Parish Finance Council, and other parish committees/organizations, the Parish Business Manager ensures parish business practices align with the Mission, Vision and Core Values of the Archdiocese and parish. Development and implementation of the parish strategic plan is an integral part of this position's responsibility.

Responsibilities:

Parish Administration and Finances

• Responsible for management of the parish's financial resources

• Maintains accurate financial records and files

• Analyze business performance against budget and goals

• Maintains a responsible cash flow management system and maximizes cash management resources

• Coordinates, monitors, and controls funds of all daily parish departments and organizations

• Assists the Pastor as needed in the management of all parish programs

• Evaluate parish programs with the professional staff as directed by Pastor (Exempt employees)

• Prepare, administer, and review the annual budget in collaboration with Pastor and Finance Council

Responsible for paying all parish bills and invoices timely and accurately.

• Responsible for all parish taxes, fees and insurance and ensures all federal and state regulations are followed.

• Provides Human Resources support at the local level in conjunction with the Archdiocese human resources office, manages payroll, benefits, and reporting functions; ensures the parish is compliant with all payroll tax and insurance responsibilities.

• Process Parish payrolls biweekly, review time sheets, and track working hours are within the budgeted parameters, and report to Pastor.

• Ensure the correct Benefits are deducted from each employee and the amount owed to Third Parties are withdrawn from Parish account.

• Works with the Communications Specialist, ensure effective communication of all parish events and notices; coordinate a comprehensive, strategic, integrated communications strategy to include the parish bulletin, announcements at Mass, signs and banners, parish web pages and social media platforms.

• Provides accurate and timely financial reports, consults with and advises the Pastor and Finance Council and bring to their attention any financial concerns as soon as they become apparent.

• Provides Business strategies for Pastor and applicable committee usage.

• Oversees counting and deposit of all parish funds; manages parish banking and reconcile all funding sources and bank accounts.

• Serves as liaison between the Parish and Diocese in financial and administrative matters.

• Attends diocesan meetings as necessary, representing the Parish and the Pastor

• Assists Parish Finance Council and Pastoral Advisory Committees/Councils in promoting financial stewardship in the Parish, including providing transparent reporting systems that foster trust in the Parish community.

• Coordinates fund-raising, stewardship, planned giving and endowment programs

• Represents the parish to financial institutions, vendors, and governmental authorities.

• Participates in all parish staff meetings and Finance Council meetings as required.

• Maintains good working relationships and effective communications between the parish and various outside groups.

• Manage and monitors the donation platform and the credit card platforms.

• Manage and monitor the Parish/Donor Database and ensure proper accounting of funds donated.

• Monitors donation received through Third Parties.

• Assist and creates Collection Forms in the Credit Card Platform and the Donation Platform to collect money for Faith Formation Programs and other parish ministries.

• Coordinate procurement and maintain accountability of capital equipment with the Facilities Manager.

Human Resources

• Serves as the parish representative to the Archdiocese Human Resources Office and is responsible for ensuring appropriate human resources practices are in place

• Ensures job descriptions, reporting relationships and salary structure are accurate and up to date; administers salaries and benefits programs for all parish employees in alignment with Diocesan guidelines, plans, and programs.

• In collaboration with the Pastor, develops and implements parish human resources policies.

• Coordinates and tracks time off for all staff.

• Supervise Parish Administration Staff.

• Advises Pastor regarding pay rates, wage increases, and cost of living increases each year.

• Coordinate the recruiting, hiring and termination of Church employees with Pastor approval.

• Develop and implement a comprehensive staff training program including but not limited to: disaster preparedness, employee safety, job-specific requirements, Safe Environment, and operational processes.

• Establishes and maintain evaluation process in compliance with Diocesan norms.

• Recruits, trains, and supervises parishioners who volunteer for money counting, engage in the collection of money in the parish at any organization level within the parish.

Facilities Management

• Coordinate and oversee the maintenance and repair of all parish facilities, including the school, daycare, church, and rental halls.

• Work with contractors to schedule and manage renovation and maintenance projects.

• Ensure compliance with health and safety regulations.

• Implement preventive maintenance programs to extend the life of facilities and equipment.

• Manage facility use and rental agreements, ensuring optimal utilization and income generation.

Rental of Facilities

• Coordinates with Risk Management proper Agreement phrasing for renting of facilities and in accordance with local laws and regulations.

• Monitor Rental Agreements and balances owed and assist with collection.

• Manage the Agreement and invoicing program to align with the accounting structure.

Physical Demands and Environment

• Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned office equipment, and other duties as assigned.

• Able to raise or lower objects up to 20 lbs. from one level to another [includes upward pulling].

• Some evening and weekend work may be required.

Requirements

Requirements

Qualifications:

• Bachelor's degree in business management, preferred Accounting or Finance Major.

• 3-5 years of demonstrated Business Management experience.

• Strong Knowledge of accounting principles, and practices.

• Proficient with Microsoft Office, Word, Excel.

• Demonstrated experience with financial/accounting programs such as Paylocity, Donor Platforms, and experience with ParishSoft or other accounting software preferred.

• Demonstrated ability to prioritize and organize work effectively.

• Demonstrated ability to communication with all levels of Management and staff, including oral presentation and business writing.

• Demonstrated ability to compose correspondence and reports.

• Proven experience in facility management and working with contractors.

• Strong knowledge of human resource administrative procedures.

• Excellent organizational, leadership, and communication skills.

• Ability to work independently and as part of a team.

• Commitment to the mission and values of the parish community.

• Demonstrated ability to maintain high level of confidentiality.

• Must have a valid driver's license and the ability to travel as required.

• A background check and Safe Environment training are required of all parish employees and volunteers.

• Bilingual (English/Spanish) preferred.

License and Credentials

• Reliable transportation

• Valid driver license

• Valid vehicle insurance

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.